Charlottesville, VA Outdoor Program and Outreach Coordinator

L. L. Bean - Charlottesville, VA4.2

Full-timeEstimated: $44,000 - $54,000 a year
Are you a match maker? Are you an Outsider? We are looking for someone to represent our amazing Outdoor Discovery Programs and the goal is to have people fall in love with us and the outdoors through a variety of outdoor expereinces. We create and inspire Outsiders!

The Outdoor Program and Outreach Coordinator helps execute Outdoor Discovery School (ODS) paid and unpaid programming as well as experiential events. This role is also responsible for building awareness for L.L.Bean in the local retail market through L.L.Bean social media communication with the press community outreach, and local marketing. During peak, this position will also support store service needs.

Responsibilities include but are not limited to being part of a team responsible for local marketing for all stores and events within the market operational support for paid unpaid and experiential programming including Custom Programs and ensuring that customers have a world-class experience.

The Outdoor Program and Outreach Coordinator reports directly or indirectly to the ODS Program Supervisor or Field Operations Manager.

Instructors or Outing Leaders

Oversee the ODS Instructor Team(s) at ODS sites and mobile experiential events
Assist the ODS Field Operations Manager or Program Supervisor with recruiting hiring training scheduling and annual review of instructors
In partnership with the ODS Field Operations Manager or Program Supervisor provide regular and timely coaching and feedback to instructors
Complete Instructor Observation Form following SOP
Daily management of instructor schedule to meet instructor to participant ratios and fill shifts for paid programming and experiential events
Step into Instructor role if staffing needs or budget dictate
Meet all job requirements of ODS Instructor in at least 1 activity

Responsible for driving traffic to retail stores and events within the market through Social Media platforms such as: Facebook Twitter Meetup
Create engaging appropriate on-brand posts that are shared widely
Respond to and engage with customers appropriately on social media
Build awareness of stores programs and events in the market through earned media and press
Drives participation for paid and unpaid programming and big experiential events in market through creative local marketing and outreach efforts

Complete the pre-and post-season equipment inventory and ensures all equipment is labeled following SOP
Oversee the day to day management and operation of the ODS paid site
May be asked to support operations at paid site occasionally as directed by Field Operations Manager (FOM)
Part of team supporting/executing experiential events with staffing and on-the-ground support and oversight for activities
Maintain orders and purchases in season ODS and LTBE supplies such as forms marketing collateral and tour supplies
Promptly take out of service and report any damaged or unsafe equipment to the ODS FOM or Program Supervisor
Ensure Instructors maintain store and secure all equipment and supplies and promptly report anything damaged missing or needing replenishment
Ensure Instructors are completing required paperwork accurately and completely.
Responsible for ensuring that ODS/LLB use of public sites does not impede public access at any time
Safety and Risk Management

Follow all Standard Operating Procedures (SOP’s) Safety Policies and ensure all Instructors do as well
Ensure Instructors understand and implement the Emergency Action Plan when needed
Ensure that all work is completed in a way that promotes safety and manages risk for self instructors participants and public
Complete ODS self-audits following SOP participates in FOM/Regional Supervisor audits
Communicate any safety or risk management concerns to the ODS Field Operations Manager or Program Supervisor in a prompt and timely manner
Conduct site assessments and ensures all permits are secured for paid unpaid and mobile experiential event
Customer Experience

Model and deliver world class customer service as an L.L.Bean brand ambassador.
Resolve ODS service failures in partnership with the ODS Reservation Specialists, FOM, or Program Supervisor as necessary to ensure a positive customer experience
Maintain professional presence and relations with instructors outside agencies partnership organization, and local neighbors
Ensure the instructors deliver a world class outdoor instructional experience consistent with ODS curriculum and policies
ODS Revenue and Participation

Responsible for meeting or exceeding annual participation goals for paid (include Custom Programs) unpaid and mobile experiential events
Responsible for selling Custom Programs within market
Responsible for meeting or exceeding revenue and expense goals and managing expenses to revenue
Responsible for ensuring all data is accurate and current in PERS for all paid and unpaid programming
Responsible for tracking all ODS expenses and using ODS departmental tracking tools and reporting
Reviews and reacts to daily enrollment reports by adding or cancelling courses and instructors
Partners with the ODS Field Operations Manager or Program Supervisor to develop new program proposals reacting to industry trends and customer demand.
Retail Store Responsibilities

Drive participation in ODS programming (paid and unpaid) and experiential events by coaching front line employees to promote and sell events and providing ongoing training and support
Deliver legendary world class customer service in the retail store. (When in/on the sales floor)
Responsible for all aspects of unpaid programming; including marketing scheduling and delivery of clinics outings speakers and community service.
Responsible for setting and maintaining the in store ODS Activity Calendar Board following SOP
Support store during peak through floor coverage or other duties as directed by the store manager
In partnership with store managers, addresses employee issues/conflicts and provides input feedback and coaching to front line employees
Assist with interview and hiring process
Lead and execute compliance with Loss Prevention policies and procedure

Health and Safety Requirement:
Every employee is responsible for contributing to a safe and healthy workplace. Employees are expected to be active participants in health and safety by following all safety policies and procedures reporting unsafe conditions or at-risk behaviors to leadership and conducting work in a safe manner. Those in a leadership role are also expected to model safe behaviors evaluate risk and ensure that risks are reduced to acceptable levels.

Skills and Qualifications

Associate’s degree or equivalent.
At least two years of relevant outdoor education experience and/or marketing experience
Ability to work a flexible schedule including nights weekends and holidays
Demonstrated customer service experience in a retail store environment
Retail marketing and operational experience
Able to communicate effectively verbally and in writing
Strong knowledge of and comfort with social media platforms
Strong technical skills in ODS activities and working knowledge specific to local market
Successful completion of all skills assessments for activities offered at location
Ability to maintain a high level of enthusiasm motivation and positive attitude
Strong organizational skills and attention to detail
Demonstrated successful working relationships with peers and other management staff
Proficient with Microsoft Office Suite (Outlook Excel Word PowerPoint)
Experienced in providing coaching and feedback
Can prioritize many tasks and works calmly under pressure
Takes own initiative working independently in a leadership role
Expertise in active gear including archery biking camping fishing kayaking stand up paddleboarding snowshoeing and cross-country skiing
Works as a team player with ODP team Brand Engagement other Program Coordinators in their market instructors and local store staff
Certified in Basic First Aid or above and CPR.
Additional certifications and specialized training in outdoor related activities desired

Much has changed since our start in 1912, but the important things remain the same. The values that the company's founder, L.L. Bean (Leon Leonwood Bean) was raised to believe in were simple and deeply ingrained. Nature is something to be revered. Family ties are a priority. Being neighborly is a matter of course. And "do unto others" is not just a saying but a way of life.

Over the past few years L.L.Bean has received numerous accolades including being named #1 in 2017 on Forbes Best Employers List for America’s Best Mid-Size Employers, thanks to the corporate culture and unique benefits we offer our employees:

An excellent total compensation package
Enhanced 401(k) retirement package
Health care, including domestic partner and family coverage, across medical, dental, and vision
Flexible spending accounts for health and dependent care
Life insurance, including domestic partner and dependent coverage
Discounts on L.L.Bean merchandise and Outdoor Discovery School adventures
Employee Store
Equipment loan program from the Employee Use Room
Tuition reimbursement
Access to L.L.Bean cabins and tent sites at Rangeley Lake for personal use
Benefit eligibility varies according to employment status, level and location. For more details please visit our website at and refer to the benefits section.

L.L.Bean is an equal opportunity employer. We recognize the importance of diversity in creating a better world and a stronger organization.

L.L.Bean promotes a tobacco free work environment, a culture of safety and believes in healthy lifestyle choices. We encourage healthy lifestyles for all employees through education and a variety of health promoting activities.