We are seeking a highly organized and detail-oriented Front Office Assistant to join our team in Miami. The ideal candidate will be fluent in both English and Spanish, possess excellent communication skills, and have a strong commitment to maintaining a professional and welcoming environment for our clients.
Responsibilities:
- Greet clients and visitors in a friendly and professional manner.
- Answer and direct incoming phone calls and relay information promptly to the appropriate personnel.
- Manage the firm's communal areas, ensuring they are clean, presentable, and well-stocked with necessary supplies.
- Handle incoming and outgoing mail, packages, and deliveries efficiently and distribute them to the appropriate recipients.
- Coordinate and schedule meetings, conferences, and appointments, both internally and with clients, ensuring timely reminders and preparation of necessary materials.
- Maintain confidentiality of sensitive information and exercise discretion in handling confidential client matters.
- Collaborate with management to improve office efficiency and implement streamlined processes.
Critical Skills:
- Fluent in both English and Spanish, with excellent verbal and written communication skills
- Proven experience in an administrative role
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Attention to detail and accuracy in all aspects of work.
- Proficient in using office software
- Excellent interpersonal skills and a professional demeanor
- Ability to take direction and work independently when required.
Benefits:
- 15 days Paid Time Off
- Paid Holidays
- Medical Insurance paid in full or partially paid (depending on the selected plan)
- Dental Insurance paid in full
- Vision Insurance paid in full
- Group Life Insurance paid in full
- 401K Plan
Application Process:
- Please submit your resume here for our immediate evaluation.
- Qualified candidates will be invited to complete a skills and personality assessment as part 1 of the interview process.
- Candidates that move to the third and final part of the process will be asked to interview with the company's hiring manager.
We are an equal opportunity employer and welcome candidates from diverse backgrounds. We offer competitive compensation packages and opportunities for professional growth and development.
Job Type: Full-time
Pay: $38,000.00 - $42,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: In person
