Project Admin Specialist

MUFG - Tempe, AZ2.8

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world with total assets of over $2.4 trillion (as ranked by SNL Financial, April 2016) and 140,000 colleagues in nearly 50 countries. In the U.S., we’re 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan.

Job Summary:
This role oversees and manages a portfolio of small projects related to Financial Crimes. Key responsibilities include managing the yearly budget and allocating budgets to projects, ensuring projects adhere to bank-wide project management standards and maintaining financial forecasts. This role will also be responsible to manage the pipeline of potential large projects by ensuring all documentation is created and submitted properly, creating reporting for senior management and being an advocate for Financial Crimes projects. This person will report to the Administration Manager of Analytics and Informatics, Financial Crimes Office Americas (FCOA), and is expected to work closely with a number of team members throughout the organization.

Major Responsibilities:
Oversee and manage a portfolio of small projects related to Financial Crimes in accordance with the bank’s project life cycle. Ensure all projects complete required documentation, manage their timelines and budgets appropriately and work directly with project teams if they fall out of compliance.
Control the budget allocated to these projects. Allocate funds to projects and manage the actual spend vs. forecast. Identify projects with unplanned variances. Maintain monthly and yearly forecasts for senior management.
Maintain policies and procedures associated with this program. Identify and escalate issues and risks. Manage a monthly meeting with senior managers on the current status of the program.
Manage the project pipeline for Financial Crimes projects; liaise directly with requestors and technical teams to ensure all submissions are complete. Follow existing processes and prepare regular reporting to senior management on the status of all project submissions.
Become a subject matter expert in the project management methodology, systems and processes. Familiarity with accounts payable, general ledger concepts and vendor management policies and procedures.
Ad hoc initiatives, as assigned.
Work proactively and collaboratively across functional teams within FCOA and other departments to identify and potential issues, gaps or concerns for Financial Crimes.
Serve as point of contact for internal audit reviews related to this program.
Build and maintain positive relations within the bank and externally with third parties.

A Bachelor’s degree
At least 3 years of internal or industry experience in project and program management. Experience in banking, financial crimes, or financial institutions is a plus
Understanding of project management methodologies, forecasting and budgeting practices
Experience working with vendors and third parties
Proven excellence in execution in complex and demanding situations
Collaborative with strong interpersonal communication skills
Systemic thinker across enterprise
Process oriented with a strong ability to develop appropriate program enhancing strategies
Ability to handle multiple tasks simultaneously
Detail-oriented and organized execution
Executive level presentation skills
An Enterprise Risk Management perspective

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.