Executive Assistant

WeWork - New York, NY3.2

Full-time
Executive Assistant to the Chief Communications Officer

WeWork is currently seeking an Executive Assistant to support our Chief Communications Officer. This full-time position will be based in New York City and will report to the Chief of Staff. The position will offer the right candidate a unique opportunity to join one of the world's foremost late-stage growth companies and help build our brand.

An ideal candidate will be a proactive problem-solver, highly organized, detail-oriented and well-versed in managing competing priorities. You will support our CCO in all aspects of her daily needs including complex calendar management, meeting arrangements, travel coordination, expense reporting, presentation and document preparation, and special projects as needed.

You minimize conflicts and maximize productivity for the CCO, enabling her to do her best work. In addition to being highly organized, you’ll thrive in this role if you are an excellent communicator. The Executive Assistant to the CCO facilitates communication with our team to make decisions and externally with important contacts.

This role will provide candidates who are passionate about communications and public affairs with an opportunity to learn new skills while making meaningful contributions to WeWork’s growth. Qualified candidates will be adaptable and able to multitask. He/she must thrive in a fast-paced environment with unique individual skill sets, personalities, and experiences that comprise a larger functioning organizational body. Cross-department communication and collaboration are central to the role.

Primary Responsibilities

Anticipate needs of the CCO before and during each workday

Extensive and heavy scheduling, monitoring, and prioritizing of the day-to-day incoming communication and requests for time

Manage calendar to ensure a productive and positive workflow to the day's activities

Handle all travel arrangements including flights, hotels, ground transportation; obtain visas, passport renewals, or any other travel documents

Facilitate planning for offsites and external meetings

Submit monthly expense reports

Review and approve all requisitions, purchase orders, and supplier invoices for outgoing vendor payments

Collaborate with fellow executive support colleagues and different departments to ensure that any ongoing projects or needs for the company are addressed and delivery expectations are met

Requirements

Bachelor’s degree; focus in Communications or Policy a plus

At least 1-2 years of full-time experience as an Executive Assistant or in a similar role providing administrative support to senior leadership

Discretion and trustworthiness - confidence and ability in handling sensitive and confidential issues

Heavy calendar, travel, and meeting planning experience required

Strong written and verbal communication skills

Demonstrate ability to juggle and prioritize multiple tasks and projects simultaneously and successfully

Proficiency in Google Calendar and Google Suite

Extremely organized and detail oriented

Possesses strong project management skills; one who thinks ahead and anticipates needs—you’re never satisfied with the status quo, always thinking “how can we do this better?”

Hard working with a "no task is too small" attitude

Ability to keep composure and enjoy working in a fast-paced environment with frequently shifting priorities

Experience with Workday a plus