East Bay Company is in search of an Accounts Receivable Specialist to join their accounting team. The successful candidate will thrive working in a fast-paced environment, creating a high-volume level of invoices on an on-going basis and resolving accounts for our customers. He or she should be extremely detail-oriented, with a high level of Microsoft Excel knowledge and a team player, required to collaborate with all department levels. We need someone who can take the lead to ensure all requirements of the job can be completed on time, which involves simple filing to more complex service-related invoicing.
Job Duties and Responsibilities
Prepare, verify and process all relevant data on invoices as required for sales, rentals, freight or services rendered on all accounts; ensure proper coding on documents and associated vendor invoices from payables for rebilling to customer accounts.
Posts customer payments by recording checks, wires and credit card transactions and entering them into the general ledger. Recording of all payments and unpaid amounts on original invoices maintained in associated job files.
Utilizing accounting software to properly assess sales tax and maintain online repository of sales tax exemptions.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Reconcile all related Accounts Receivable general ledger accounts on a monthly and yearly basis.
Assists in managing collection efforts by examining customer account, payment history, and communicating with customers via phone or email; coordinating contact with sales department to resolve collections.
Communicate with customers about billing discrepancies and resolving account related questions.
File and maintain all Accounts Receivable documentation as needed, to include the maintenance of all records/files associated with new and ongoing customer accounts for both online and offline access according to the company's filing procedures.
Develop, maintain and distribute monthly reports including, job but not limited to: job billings, security deposits, commissions, forecast of income, deferred revenue, income by state, and monthly invoicing logs.
Assist in month-end closing, prepare journal entries as necessary, and generate monthly, quarterly or annual financial statements, as required.
Perform a variety of related tasks and clerical duties including backup receptionists' duties as assigned.
Minimum Associates degree in accounting or business.
BS/BA in accounting, business or relevant field is a plus. Minimum of three years' experience doing all aspects of Accounts Receivable in an industrial/manufacturing type company preferred.
Solid understanding of sales tax, sales tax reporting, insurance requirements, resale/exemption certificates.
Solid understanding of general accounting principles, regulatory standards, compliance requirements and A/R best practices in a job costing environment. Ability to understand and interpret contracts, payment terms and commission schedules.
Strong attention to detail required.
Strong MS Office skills, including the ability to use pivot table, formulas and filter functions in Excel.
The ability to quickly learn Nationwide Boiler's in-house computer software (Navision).
Ability to organize, multitask, and prioritize in a deadline-driven environment.
Ability to work individually and as a team member.
Ability to calculate, post and manage accounting figures and financial records
High degree of accuracy in data entry, attention to detail and confidentiality.
Excellent analytical, mathematical, problem solving and decision-making skills.
Effective verbal, listening and written communication skills.
Effective organizational, stress and time management skills.
Demonstrates a sense of urgency and ability to meet deadlines.
Compensation up to $80K OR $40.00 an hour with amazing benefits. For confidential consideration please email resumes
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