Secretary

Marquette Area Public Schools - Marquette, MI

Full-time

ELEMENTARY SCHOOL PRINCIPAL’S SECRETARY CLASS D

  • 8 hours per day, 10 Month position
  • Minimum 2 years experience as Administrative Secretary
  • Experience in a school system preferred

MARQUETTE AREA PUBLIC SCHOOLS

POSITION DESCRIPTION

ELEMENTARY & MIDDLE SCHOOL PRINCIPAL'S SECRETARY

(MESPA II Class D Position)

REPORTS TO: Principal

RATIONALE: The smooth and efficient operation of the office. To relieve the Principal of various administrative details, coordinate and maintain established office procedures, establish and maintain harmonious working relationships with superiors and co-workers, present a positive image to staff, students, and visitors, keeping their needs in mind and public relations at a high level.

QUALIFICATIONS:

  • High school graduate (or equivalent), post secondary training preferred.
  • Minimum of two years experience as secretary. School secretary experience preferred.
  • Proficiency in typing (60 words per minute) and other clerical skills.
  • Advanced computer and word-processing skills. Must have the ability to utilize the district management information system and other programs as needed.
  • Working knowledge of basic office procedures and the operation of common office equipment and machines.
  • Good command of the English language (usage, grammar and vocabulary) in both written and oral communication.
  • Ability to utilize effective human relations and communication skills.
  • Ability to interact positively with students, staff and the public.
  • Ability to maintain a high level of ethical behavior and confidentiality.
  • Working knowledge of basic bookkeeping/record keeping procedures.
  • Organizational skills (ability to handle multiple tasks in a prioritized and professional manner).
  • Must meet health requirements as required by performance responsibilities.
  • Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

PERFORMANCE RESPONSIBILITIES:

  • Performs the usual office routines and practices associated with a busy, productive and smoothly-run office.
  • Manages office affairs (as delegated by Principal); coordinates and delegates departmental work load.
  • Performs following clerical duties: types memorandums, letters, teacher evaluations, reports and miscellaneous documents; photocopies and duplicates; prepares various reports as directed; operates test score machine (at schools where applicable); files correspondence, invoices, cards, and other records in prescribed manner, depending upon the practice of the department to which assigned.
  • Schedules appointments and maintains calendar for Principal and other staff as directed. Receives and assists visitors and telephone callers and refers them to appropriate person. Arranges business itineraries and coordinates Principal's travel requirements (as directed).
  • Greets all visitors courteously, determines their needs, checks appointments and directs or escorts them to proper person.
  • Operates office computer (at schools where applicable), using word processing, data base, spread sheet, and other programs.
  • Receives and routes incoming calls and takes phone messages.
  • Operates and makes announcements using public address system and approves announcements for and prepares bulletin (at schools where applicable).
  • Sorts, opens, reads and annotates incoming mail (as directed) and documents and attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-up.
  • Composes correspondence and reports for own or Principal's signature. Prepares communications outlined by Principal in oral or written directions.
  • Takes action as authorized by Principal during his/her absence, and uses initiative and judgment to ensure that matters requiring attention are referred to the proper authority.
  • Assists teachers in preparing instructional materials and performs clerical duties for them as directed by Principal.

Class D Secretary, Page 2

  • Makes arrangements for and coordinates conferences and meetings.
  • Serves as recorder of meeting minutes with responsibility for transcription and distribution to participants.
  • Prepares purchase orders and performs follow-up, working with Bookkeeping Office—orders supplies, textbooks, teaching supplies and other materials. Maintains inventory of and distributes supplies
  • Provides limited care for sick and injured students.
  • Maintains records of staff absences and notifies the Bookkeeping Office.
  • Maintains accounts/handles money for various activities and programs.
  • Phones substitute teachers as directed by Principal.
  • Handles communication and follow-up on bad checks.
  • Performs other duties as assigned.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Job Type: Full-time

Salary: $11.85 to $14.25 /hour

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

Typical start time:

  • 9AM

Typical end time:

  • 4PM

Setting:

  • Education

Ergonomic Workspace:

  • Yes

Financial Duties:

  • Expense reports
  • Processing payments
  • Billing
  • Payroll
  • Purchasing

Schedule:

  • Monday to Friday
  • No weekends
  • Day shift
  • 8 hour shift