Administrative Coordinator

New York City DEPARTMENT OF CORRECTION - Queens, NY3.6

30 days ago
The New York City Department of Correction (DOC) provides for the care, custody, and control of persons accused of crimes or convicted and sentenced to one year or less of jail time. The Department manages 11 inmate facilities, eight of which are located on Rikers Island. In addition, the Department operates two hospital Prison Wards (Bellevue and Elmhurst hospitals) and court holding facilities in each borough. DOC seeks to hire an Administrative Coordinator who will oversee the day-to-day operations of the Chief of Staff?s office by managing the workflow and priorities, and proactively identifying ways to improve the efficiency of the team; works closely and effectively with the Chief of Staff to keep her well informed of upcoming commitments and responsibilities, following up appropriately; acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Chief of Staff updated; prioritize and manage multiple projects simultaneously and following through on issues in a timely manner; provide leverage in moving projects forward by assisting with information gathering, communicating with different parties, developing and monitoring plans and keeping track of responsibilities; researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chief of Staff, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response; serve as liaison between the Office and other city agencies, external stakeholders, and oversight agencies; manage special projects assigned by the Chief of Staff; perform related duties as assigned.

Minimum Qual Requirements

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

? Professional experience providing high level administrative support to Senior Executive; ? Proven ability to handle confidential information with discretion;? Be adaptable to various competing demands, and demonstrate the highest level of customer service and response; ? Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; ? Expert level written and verbal communication skills; ? Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external partners; ? Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.

To Apply

For City employees: Go to Employee Self-Service (ESS) - www.nyc.gov/ess and search for Job ID# 369765For all other applicants: Go to https://a127-jobs.nyc.gov and search for Job ID# 369765Submission of a resume is not a guarantee that you will receive an interview.Only candidates under consideration will be contacted.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.