The Human Resource Administrator will provide administrative support and handle routine and special assignments in support of the Human Resources Team. Under supervision, but in accordance with established policies and procedures, the incumbent is responsible for providing a range of office support duties for the department, such as preparing correspondence, typing, receiving, directing visitors, maintaining personnel files, electronic records, and hospital compliance. This incumbent will also help support hospital onboarding and orientation process and must possess a good knowledge of responsibility to maintain operational records, prepare reports, and perform other clerical duties.
SUMMARY
The Human Resource Administrator will provide administrative support and handle routine and special assignments in support of the Human Resources Team. Under supervision, but in accordance with established policies and procedures, the incumbent is responsible for providing a range of office support duties for the department, such as preparing correspondence, typing, receiving, directing visitors, maintaining personnel files, electronic records, and hospital compliance. This incumbent will also help support hospital onboarding and orientation process and must possess a good knowledge of responsibility to maintain operational records, prepare reports, and perform other clerical duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
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Assist with processing candidates for employment which includes but is not limited to scheduling pre-employment physicals, conducting reference/background checks in accordance with established procedures, and other related tasks.
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Assist with conducting new hire orientation, which includes placing food order with Nutritional Services, room set up with EVS, preparing documents for Orientation, setting the agenda for orientation, and communicating with presenters and team leaders.
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Perform tasks utilizing HRIS to include, running reports, issuing registration codes to new users, resetting passwords for users, uploading documents to team member’s electronic record.
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Chair the Team Member Engagement/Celebration Planning Committee (Holiday Week, Hospital Week).
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Coordinate Hospital Events such as Breakfast with CEO, 90 Day Lunch, New Hire Orientation.
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Complete/Produce Verification of Employment Requests/Letters.
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Ensure compliance with required credentials mandated by CMS, IDPH, and HFAP, including but not limited to proof of orientation, introductory evaluation, job competencies, licenses, and certifications.
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Review, approve, and record licenses and certifications submitted through the HR information system.
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Compile data from the HR information system to prepare and distribute monthly compliance reports to team leaders.
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Provide regular training and compliance support to new and existing team leaders.
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Ensure that relevant HRIS database is up to date and accurate.
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Act as point of contact for all personnel queries.
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Performs other related duties as assigned.
COMPLIANCE RESPONSIBILITIES
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Understands and adheres to Loretto Hospital’s compliance standards as they appear in the Compliance Policy, Code of Conduct and Conflict of Interest Policy.
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Keeps abreast of all pertinent federal, state and Hospital regulations, laws, and policies as they presently exist and as they change or are modified.
JOB REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Strong Data Entry Skills.
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Strong Organizational and Time Management Skills.
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Intermediate Computer Skills (Internet, Meditech, MS Excel, MS Word).
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Excellent written, verbal, listening and interpersonal skills.
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Must have ability to learn quickly and work in fast-paced environment.
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Must be able to think logically and critically to make decisions based on the ask.
Education and/or Experience
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Bachelor’s Degree in Human Resources or related discipline preferred.
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PHR, SPHR or other HR Certification Preferred.
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Strong proficiency and experience with Microsoft Office (Word, Excel, Advanced PowerPoint skills).
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ADP experience required.
PHYSICAL DEMANDS:
While performing the duties of this job, the incumbent is regularly required to talk and hear, sit and use hands to finger, handle or feel, stand, walk, reach with hands and arms, and stoop, knell, crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
Office environment.
