Event Coordinator and Internal Communications

HP - Vancouver, WA (30+ days ago)4.0


HP-Vancouver is a thriving technology, marketing and business development site for HP Inc. The HP Vancouver Site Leadership team is working on increasing Employee Engagement rates among all organizations across the HP Vancouver site. More than 1,000 employees, supporting more than 10 different HP Business Units, require and deserve outstanding communications and event leadership.

Within the Communications department, the position involves the following tasks regarding Internal Communications and Event Coordination:

Site Internal Communications:
Review internal communication current plan / processes and propose areas for improvement.
Maintain a Site intranet web page, prepare monthly news communications, campaigns and newsletters using communications tools including web pages, newsletters, email and slide presentations shared to large audiences.
Manage Site services mailbox and communications
Community engagement activities
Support organization of site events such as charity campaigns, celebrations, media events, etc…
Support site initiatives such as corporate social responsibility campaigns, Sports and Leisure Club, Best Place to work etc., Impact groups such as Women Network or Young Employee Network, among many others.
External Communications
Help in the PR plan regarding certain site activities with the PR agency, targeted to improve HP’s brand reputation, external networking and talent attraction.
Support University/School and Government Official visits: presentation and tours
Support sponsorships’ management
Event Coordination
Provide leadership in planning 4-12 site-wide events each year. Some of these are held on campus, and some require partnering with Corporate Communications for off-site events.
The candidate must have the ability to multitask, flexibility to adapt to a fast-paced environment, demonstrated excellent communication skills – both written and verbal. The candidate must prove to be proactive, highly organized and be self-directed and be capable of working independently, as a leader and also as part of a team.

Reporting and management line

This role reports to the Vancouver Site Lead.

Education and Experience

Passion for communications and the overall employee experience.
Bachelor’s degree or equivalent in Advertising, PR, Journalism, Communications or related field
0 to 3 years of professional work experience
Demonstrated ability to lead volunteers or teams to achieve significant results
Knowledge of Microsoft office package is essential
High Want: Web Page Creation and Support. Comfort with digital communication channels, including email, websites, presentations, social media, online meetings and video.