Receive and process, all purchase (Stock and Expense) POs and NON PO invoices for vouchering into JDE and other ERP systems.
Perform misc. clerical duties such as but not limited to: Answering multi-line phone system, maintaining files of open and closed POs, and maintain working Excel document, heavy data entry, other accounting duties assigned by manager.
As the Accounts Payable Specialist, you will be responsible for the daily processing of Accounts Payable activity for the CAPS US Shared Services department. You will support the CAPS US Accounts Payable Supervisor in continuous efforts to maintain payable s accuracy, limit exposure, strengthen accounting compliance requirements and streamline processes.
You will join a team of hard-working Accounts Payable personnel, with a goal to continuously facilitate communication between the staff and business unit operational staff. We are looking for team member who shares our company values of safety, purposeful innovation, and service above all.
If you are someone who can challenge the norms while holding people accountable, then this job is for you.
Responsibilities include, but are not limited to:
Handles day to day accounts payable duties
Reconciles and resolves discrepancies
Handles all levels of A/P for any company under the corporate umbrella
Generates various reports, registers and spreadsheets; transmits data as needed
Keeps filing system up-to-date, including boxing and archiving old files and creating new files for each year
Answers questions related to day-to-day work
Coordinates PO’s with procurement; matches invoices to PO’s; obtains other backup documentation for payment of legitimate invoices and other outgoing transactions
Enters detailed data accurately into financial systems concerning vendors, dates, amounts and tax information; ensures coding matches and approvals are in accordance to DOA
Verifies accuracy of pending payments; generates accurate checks in a timely manner with appropriate backup documentation
Ensures receipt and filing of W-9 forms
Creates and transmits reports for internal and external use; reports to banks, service providers, etc.
Processes all electronic transfers; reconciles transfers; works closely with Treasury and A/P Supervisor
Enters large amounts of data in financial program including new vendors; audits and corrects vendor data ensuring accuracy
Generates accurate and timely 1099's and related reports annually or as needed
Analyzes vendors as required
Answers all email with appropriate details, respect and in a timely manner
Reconciles accounts as necessary
Processes check runs
Prepares checks based upon approved check requests
Functions as team leader for other team members
Assumes delegated responsibilities of Supervisor in his or her absence
Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EH&S principles and values; champions safety as necessary
Performs other duties assigned by management that fall within the generally expected scope of this position
Must have experience with either JDE 9.1 or Oracle EBS - NO EXCEPTIONS
3-5 years of RECENT Accounts Payable in a Finance or Accounting environment role)
10 key by touch
Skills and recent experience processing 100+ invoices per day; manual processing
Effective Communicator; Outstanding customer service skills
Good Time Management
Initiative and Judgment
Planning and Organizing
Ability to work in a high-paced environment
Technology savvy; Excel (Pivot Tables & v-Lookups) & Outlook
Syteline is a HUGE plus
Has an approachable presence within a diverse work environment
Who shows initiative, is deadline driven, and is detail oriented
Someone not intimidated by a high-volume processing environment
Who welcomes new ideas and opportunities, and is not bothered by change or ambiguity
Someone who can get to the root of a problem by using a healthy mix of data, insight and judgement
Someone with strong analytical skills, and a thorough understanding of how to leverage a wide variety of data and related computer tools to solve problem independently
Temp to Hire
Pay $21-$24 DOE