Administrative Assistant - Legal Group - Group Operations and Strategy Function/Financial Services, Technology, and Contracts

Federal Reserve Bank of New York - New York, NY (30+ days ago)4.1

Administrative Assistant - Legal Group - Group Operations and Strategy Function/Financial Services, Technology, and Contracts-255846
Federal Reserve Bank of New York
Primary Location NY-New York City
Full-time / Part-time Full-time
Employee Status Regular
Overtime Status Non-exempt
Job Type Experienced
Travel No
Shift Day Job
The Legal Group comprises seven separate and distinct Functions: Legal, Bank Applications, Compliance, Corporate
Secretary's Office (CSO), Federal Reserve Law Enforcement Unit (FRLEU), Group Operations and Strategy, and Records Management.

The Legal Function is organized into three divisions that correspond roughly to the organizational structure of the
Bank. It consists of the following divisions: Bank Supervision and Markets; Enforcement, Litigation, Police, Investigations, and Corporate Affairs (ELPICA); and Financial Services, Technology, and Contracts.

The Financial Services, Technology, and Contracts (FSTC) division provides legal support for the area of the Bank that oversees the Fedwire® Funds Service, the Fedwire Securities Service, and the National Settlement Service, and provides advice in connection with the distribution of U.S. currency and coin both domestically and internationally. The division also provides legal advice on matters involving the Bank's account relationships with depository institutions, the U.S. Treasury, foreign central banks, and international organizations, including with respect to the payment systems used by, and the financial services provided to, the Bank’s account holders. Last, the division handles all contracting, procurement, technology, intellectual property, and data privacy matters for the Bank.

The Group Operations and Strategy (GOAS) Function provides the Legal Group with appropriate resources and strategies in furtherance of Group and Bank objectives through four units: Business Operations & Strategy (BOS); Finance; Legal Information Management and Automation (LIMA); and Risk Management and Contingency Planning. The candidate will be assigned to the BOS unit and will provide administrative support to FSTC and GOAS.

BOS serves as the primary liaison between the Legal Group and key stakeholders in the Bank's support areas and is responsible for implementation of personnel and facilities decisions made by Legal Group management (e.g., on-boarding, off-boarding, compensation, promotions, office moves, and space utilization). BOS also manages the Group's administrative assistants and the Law Library, which includes providing research and reference services in a range of areas, the coordination of online-based and electronic resource training, and the organization and dissemination of Legal Group information sources.

Principal Duties and Responsibilities:
Provide administrative support on a primary basis to multiple attorneys in the FSTC division and, to some extent, staff members in GOAS;
Compose, proofread, and edit confidential memoranda and correspondence;
Arrange, schedule, and confirm meetings and handle miscellaneous services in connection with such meetings;
Coordinate travel arrangements and ensure timely processing of expense vouchers;
Maintain and update departmental files plus manage tickler files and independently follow up on open items;
Handle internal and external telephone calls in a professional manner;
Provide backup administrative support to other attorneys in the FSTC division and across the Legal Group on an as-needed basis;
Independently follow up on open items and provide status reports to primary assistant in connection with backup support provided;
Provide reception area coverage on an as-needed basis; and
Perform various projects and special assignments, as well as ad-hoc administrative support duties, as assigned.

Job Requirements:
The ideal candidate will have 3-5 years of administrative support experience, preferably for multiple individuals;
Proficiency in Microsoft Outlook, Word, and Excel; working knowledge of Microsoft PowerPoint; experience composing, proofreading, and editing documents.
Ability to prioritize a number of tasks and to manage shifting priorities;
Strong interpersonal/written communication skills and ability to work with management and other staff;
Strong organizational skills, excellent telephone skills, and ability to deal tactfully with senior management;
Proven experience handling travel arrangements and meeting scheduling; and
Ability to handle highly confidential information.

This position may involve access to confidential supervisory information, which is limited to "Protected Individuals" as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, U.S. permanent residents who are not yet eligible to apply for naturalization, and U.S. permanent residents who have applied for naturalization within six months of being eligible to do so.

The Federal Reserve Bank of New York is committed to a diverse workforce and to providing equal employment
opportunity to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.