Sheriff's Records Technician I/II

County of Napa, CA - Napa, CA

Full-time$23 - $28 an hour
SkillsBenefits
PLEASE READ THIS BULLETIN IN ITS ENTIRETY

The Napa Valley, internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.

Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.

The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.
County of Napa as an Employer: The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees.

As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation.
The Position: The Sheriff Records Technician I/II is a flexibly-staffed position that performs a wide variety of clerical and technical duties in support of the Sheriff's Records Division; processing of warrants, crime reports, and other related law enforcement matters; provides information to law enforcement personnel and to the general public. This position would required working nights, weekends, holidays and/or rotating shifts.

The Sheriff's Office is currently recruiting for 1 (one) vacant position. The eligibility list created from this recruitment will be used to fill current and future full-time, part-time, limited term, and extra help vacancies that may occur over the next 12 months.

Sheriff's Records Technician Series Salary:
Sheriff's Records Technician I:
$22.60 - $26.83 Hourly
$1,808.00 - $2,146.40 Biweekly
$3,917.33 - $4,650.53 Monthly
$47,008.00 - $55,806.40 Annually

Sheriff's Records Technician II:
$23.77 - $28.25 Hourly
$1,901.60 - $2,260.00 Biweekly
$4,120.13 - $4,896.67 Monthly
$49,441.60 - $58,760.00 Annually

The Recruitment Process:
1. The final filing period for this position is 5:00 P.M., Friday, December 21, 2018.

2. A mandatory Information Session will be held Saturday, January 12, 2019. Applicants will have an opportunity to meet with staff from the Sheriff's Records Division and receive information about the position as well as take part in a question and answer session. You will be invited under a separate email after the closing of the application submission step.

3. Candidates who successfully complete the Information Session will have their supplemental responses scored by subject matter experts the week of January 14, 2019. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.

4. The most qualified candidates will be invited to participate in an oral panel interview, tentatively scheduled for January 29, 2019 - January 31, 2019.

The Human Resources Department reserves the right to make changes to the recruitment process and schedule at any time

Example of Duties:
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Process, review, and prepare subpoena, restraining order, criminal and traffic citation, CLETS, NCIC, and other criminal record processes and other court and legal documents to verifying completeness and that information is in accordance with applicable regulations, laws and procedures; disseminate records and distribute crime, incident, arrest, missing persons and accident reports, warrants, subpoenas, follow-up requests, and related paperwork to departmental staff, local and state law enforcement personnel, and other agencies and organizations; Livescan and process fingerprints, vehicle releases, citation sign offs, carry concealed weapon permits; collect fees, maintain appropriate ledgers and balance register; respond to public inquiries for information regarding police reports and other matters; ensure that the release of records follows state, federal, and local laws; process, and copy confidential law enforcement data and information including police reports, citations, warrants, protective orders, and subpoenas; check information on warrants and match with information obtained from arrest records, reports, and other available sources for positive identification information of suspects; photograph persons for identification purposes; make reprints of arrest photographs, photo line-up displays, and distributes them to authorized agencies; explain routine records, jail and judicial record keeping and file processes and procedures to the public; register, process, and update sex, narcotics, and arson registrants; maintain security and confidentiality of records, equipment and computer access; respond to inquiries and requests for information from other law enforcement agencies; renew and issue concealed carry weapon permits; provide training and guidance to less experienced departmental staff as assigned; initiate and maintain a variety of files and records; maintain and update lists, manuals, and resource materials; as assigned, may prepare a variety of files and records; maintain and update lists, manuals, and resource materials; as assigned, may prepare a variety of documents related to the criminal justice process such as search warrants and reimbursement claims for extradition expenses; accept and process applications and permits; notify public and affected parties of actions taken; perform related duties as assigned.

KNOWLEDGE OF:
Principles and legal requirements of law enforcement records management, preparation, processing, indexing, retention, disposition, storage and release.

English language, including grammar, punctuation and spelling to produce clear and understandable written documents and read and understand written documents.

Alphabetic and numeric filing systems and procedures to file and retrieve legal documents, forms, correspondence, etc.

Law enforcement records systems and equipment.

Organization, procedures, operating details, and legal provisions of the Sheriff's Office.

Record keeping materials and filing procedures.

Basic math and accounting to perform cashiering duties and other calculations.

Modern office procedures, techniques, and equipment.

Methods of training and assigning work to subordinates.

ABILITY TO:
Type and enter data using a computer keyboard in order to prepare correspondence and process notices and forms such as permits, registrants, subpoenas, and for data entry of citations, warrants, probation orders, restraining orders and other various documents.

Communicate orally in English with the general public, sworn and non-sworn officials, and other law enforcement personnel.

Learn, comprehend, interpret, and adhere to administrative and operational policies and procedures within appropriate guidelines.

Simultaneously operate a variety of computer software and programs.

Proofread and detect errors while processing records and other documents.

Deal discreetly with and maintain the confidentiality of sensitive records and information.

Examine documents for completeness, sufficiency, and conformity.

Work under steady pressure with frequent interruptions and a high degree of public and law enforcement contact by phone and in person.

Operate a computer terminal/console for the purpose of entering and retrieving information.

Understand and interpret instructions, rules, regulations and laws pertaining to the handling and maintain of law enforcement records.

Maintain confidentiality of records, files, and related documents.

Establish and maintain cooperative working relationships with others.

Willingness to work irregular hours (e.g. rotating shifts, evenings, holidays and weekends) as required.

Based on assignment: lead, train, and coordinate the work of other employees to meet established time requirements and guidelines.

Exercise independent and immediate judgment and discretion in analyzing and resolving problems.

Experience and Education

Sheriff's Records Technician I
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A desirable combination is:

Experience:
One year of general clerical experience. Experience in a law enforcement agency including experience with a law enforcement records management system such as I/LEADS and CLETS is desirable.

Education:
Equivalent to the completion of the twelfth grade, supplemented by general clerical training.

License or Certificate*:
Certain positions assigned to this class may require possession of a valid California Driver's License.

Possession of, or ability to obtain within 6 months of hire, CLETS certification issued by the Department of Justice.

Ability to obtain POST Records and Public Records Act certifications.

  • Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.
Sheriff's Records Technician II
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge, skills and abilities. A desirable combination is:

Experience:
One year of experience working as Sheriff's Records Technician I or two years of legal clerical experience. Experience in a law enforcement agency including experience with a law enforcement records management system such as I/LEADS and CLETS is highly desirable. Advancement to Sheriff's Records Technician II contingent on successfully completing probation as a Sheriff's Records Technician I, and is at the discretion of higher level management staff.

Education:
Equivalent to the completion of the twelfth grade, supplemented by specialized legal clerical training.

License or Certificate*:
Certain positions assigned to this class may require possession of a valid California Driver's License.

Possession of or ability to obtain within 6 months of hire, CLETS certification issued by the Department of Justice.

Ability to obtain POST Records and Public Records Act certifications.

  • Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.
ADA Accommodation
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.

Napa County is an Equal Opportunity Employer.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.