What Information Do I Need To Know About This Position?
This position will assist the executive and the office with administrative duties and over site of the office
GS-9 $56,295 (Step 01) to $73,182 (Step 10); GS-11 $68,112 (Step 01) to $88,550 (Step 10);
NOTE First time hires to the Federal Government are typically hired at the Step 01.
This vacancy is being advertised concurrently open to current/former Federal employees with the following announcement # SOL-21-11228801-ST-KJD
As a Staff Assistant with the Department of the Interior, Office of the Solicitor, Southeast Region, Atlanta Regional Office located in Atlanta, GA your specific duties will include:
Provides quality oversight of all administrative activities of the office, including assurance of compliance with governing regulations, policies and procedures.
Ensures compliance with applicable Dept. of the Interior, office of the Solicitor and administrative policies, regulations and procedures, including oversight of work performed by administrative staff.
Reviews and routes incoming correspondence to appropriate staff, and maintains correspondence tracking system.
Prepares transmittal letters, travel vouchers, appropriate registers, subject-matter files, administrative reports, briefings, and other administrative documents.
Develops, coordinates and disseminates administrative communication and work products to internal and external audiences including other offices within the Solicitor's Office, clients, members of private industry, and other organizations.
Oversees and maintains accountability for office resources including budget, supplies and equipment.
Oversees records management, prompt filing of cases files and other attorney work products in accordance with the established office file management procedures.
Manages calendar, travel and other engagements for the Regional Solicitor. Arranges travel for the office staff by securing reservations, preparing travel authorizations and vouchers, and preparing itinerary, ensuring that each traveler is aware of the documents necessary for approved travel and Government travel regulations.
Tracks, verifies and certifies time and attendance for office staff resolving discrepancies with appropriate contacts.
Occasional travel - You may be expected to occasionally travel for this position.
Job family (Series)
0301 Miscellaneous Administration And Program
Conditions of Employment
Applicants must be U.S. Citizens.
Suitable for Federal employment, as determined by background investigation.
Selectee may be subject to serving a one-year probationary period.
More requirements are listed under Qualifications and Other Information.
A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
Because this position requires travel for official business, the selectee will be required to apply for a charge card within 30 calendar days of appointment. Individuals who have delinquent account balances from a previous Government charge card will be required to satisfy their existing obligation before a new card can be issued.
Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
Applicants must meet one of the following to qualify for the GS-9 level:
- Possess one year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-07 level in the Federal service. Examples of GS-7 level work include assisting with: collecting and consolidating administrative data, and identifying any significant trends; participating in the accumulation of expenses and the determination of financial trends; reviewing administrative guidelines and procedures to determine their applicability to straightforward issues at hand; providing assistance to employees relating to personnel issues; and reviewing contract proposals to ensure adherence to guidelines and policy.
- OR Applicants may substitute successful completion of 2 years of progressively higher level, directly related, graduate education or master's or equivalent graduate degree (such as an LL.B or J.D). (36 semester hours, 54 quarter hours, or the equivalent).
- OR Possess a combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the first year of progressive graduate study to meet the qualification requirements. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION AND EXPERIENCE).
Applicants must meet one of the following to qualify for the GS-11 level:
- Possess one year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-09 level in the Federal service. Examples of GS-9 level work may include: communicating with a variety of personnel at all levels in administrative management and support; working with staff in interpreting human resources policies and directives; interpreting personnel policies for recruitment actions and appointment authorities; and communicating and providing guidance to staff on issues.
- OR Applicants may substitute successful completion of 3 years of progressively higher level graduate education or Ph.D. or equivalent graduate degree (such as an LL.M, if related). (54 semester hours, 81 quarter hours, or the equivalent).
- OR Possess a combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the second year of progressive graduate study to meet the qualification requirements. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION AND EXPERIENCE).
You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs.
Working for the DOI, Office of the Solicitor offers a comprehensive benefits package that includes paid vacation, sick leave, and holidays; health, life, dental, vision, and long term care insurance, flexible spending accounts, and participation in the Federal Employees Retirement System.
SOL has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework in accordance with the DOI Telework policy and with supervisor approval. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis.
For additional information on telework you may access the Department of Interior's Telework Handbook at https://www.doi.gov/telework/policies.
Reasonable Accommodation Requests:
If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire.
Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.
Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.
The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
The Department of the Interior (DOI) places a high value on diversity of experience and cultural perspectives and encourages applications from all interested eligible candidates. Diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide the Department and allow us to successfully achieve our mission.
THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
- Basis of Rating: You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the occupational questionnaire, and the result of the online assessments required for this position. Category rating will be used in the ranking and selection process for this position. The quality categories are Best Qualified, Well Qualified, and Qualified. Veterans' preference rules for category rating will be applied.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
Administration and Management
Attention to Detail
Finical Management Procedures
Plan and Organize Work
In order to be considered for this position, you must complete all required steps in the process. In addition to the application and occupational questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
- NOTE: Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.
To preview the announcement questionnaire, click here https://apply.usastaffing.gov/ViewQuestionnaire/11228800
Background checks and security clearance
Drug test required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Required documents may be:
(1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
2. Other supporting documents:
A detailed resume that demonstrates your professional history, education, qualifications, work schedule, hours worked per week, and dates of employment.
A 1-2 page cover letter is desired expressing your interest and qualifications for this position.
Required documents may be:
- If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here: https://help.usastaffing.gov/Apply/images/5/59/USAHireAccommodationRequestForm41418.pdf.
(1) faxed to the Agency Contact listed in the vacancy announcement; or (2) uploaded directly from your desktop; or (3) uploaded directly from your USAJOBS stored attachments; or (4) hand delivered to the servicing Human Resources Office listed in the vacancy announcement.
- If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.
Veterans' Preference Eligibles
- If you are claiming veterans' preference you must provide a legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy or any official documentation or statement from the Armed Forces that confirms your dates of service and that your separation, discharge, or release from active duty was under honorable conditions (i.e., Honorable or General Discharge). Note: If you have more than one DD-214 for multiple periods of active duty, submit a copy for each period of service.
- If you are currently on active military duty, you must provide documentation (e.g., campaign document, award citation, etc.), that verifies entitlement to veterans' preference and that your character of military service is honorable.
- If you are claiming 10-point veterans' preference, in addition to the documents specified above, you must also submit documentation that supports your claim, e.g., an official statement from the Department of Veterans Affairs (dated 1991 or later) or from a branch of the Armed Forces certifying the existence of a service-connected disability, or the award of the Purple Heart, etc. The overall rating must be identified on your certification letter or separation orders. Documentation must be received by the closing date shown in this vacancy announcement. If you fail to submit any of the required documentation, you will not be granted veterans' preference.
Additional information on veterans' preference can be found in the VetGuide.
- If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes:
copy of the agency notice;
your most recent Performance Rating; and
your most recent SF-50 noting current position, grade level, and duty location.
If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP/ICTAP please click here.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
This job is open to
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
U.S. citizens, nationals or those who owe allegiance to the U.S.