Job Summary: This position is extra help/part-time and limited to 29 work hours per week. The Extra Help - Administrative Specialist I works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files in the Office of Admissions. This position is governed by state and federal laws and agency/institution policy.
Duties and Responsibilities: Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection. Researches various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed. Enters data into computer system and makes changes and/or corrections. Maintains activity log and/or financial ledger and submits reports to supervisor. Composes and types routine correspondence and form letters May calculate rates, fees, taxes, assessments, and fines. Performs other duties as assigned.
Knowledge, Abilities, and Skills: Knowledge of record keeping procedures. Knowledge of basic arithmetic. Knowledge of basic grammar. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing.
Minimum Qualifications: The formal education equivalent of a high school diploma. Other job related education and/or experience may be substituted for all or part of these basic requirements.
Preferred Qualifications: The formal education equivalent of a bachelor's degree in business administration or related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. Other job related education and/or experience may be substituted for all or part of these basic requirements, upon approval of the Qualifications Review Committee. National Career Readiness Certificate (NCRC).
Application Deadline: Interviews to begin immediately. Hired applicant to begin as soon as possible.
1. The on-line Southeast Arkansas Employment Application completed with names and contact information for three references.