HR Executive Assistant

Rockefeller & Co., Inc. - New York, NY

Human Resources

Position Title:
Executive Assistant

Chief Human Capital Officer

Broad Function and Scope of the Position:
The primary focus of this position is to support the Chief Human Capital Officer and ensure that the day-to-day operations of the HR function operate smoothly and efficiently. This position provides general administrative support to the CHCO, manages the HR operating rhythm, and serves as the first point of contact for the external marketplace.

Position Responsibilities:
Manage all aspects of calendars and phone lines for the CHCO, as it relates to communication, travel and meetings, with emphasis on balancing priorities
Coordinate and prepare for various meetings, including reserving conference rooms, arranging for catering, preparing materials, scheduling key staff, creating travel arrangements, etc.
Organize regularly-scheduled Committee meetings
Maintain databases to ensure they are up-to-date
Provide a bridge for smooth communication between internal staff as well as clients and outside organizations, demonstrating leadership to maintain confidentiality, trust, support, and follow through with senior management
Complete expense reports, check requests, and other miscellaneous administrative requirements
Create, maintain, and archive documents in an organized filing system
Document and adhere to best practices
Use available technology to appropriately improve processes
Organize events, as needed, and be the point of contact for all details of the event (logistics, venues, rsvp)
Execute special projects as assigned

Position Qualifications:
Education: High School diploma required, bachelor’s degree a plus

Knowledge: 4-8 years of work experience preferably at a financial services firm with Executive support experience. HR related experience also a plus. Previous experience in a complex and fast-paced office is required.

Strong Microsoft Office skills as projects will be done in Word, Excel and Power Point;
Strong communication skills, ability to work well independently and as part of a team;
Client service orientation;
Ability to multi-task, prioritize and anticipate needs;
Experienced proofreader;
Accurate and timely follow up and responsiveness.
Must be able to cope effectively with deadlines and multiple demands.
Strong organizational skills with outstanding written and verbal communication skills.
Extremely reliable character with a demonstrated ability to handle sensitive information with complete discretion.
Available to work overtime as needed.

As an equal opportunity employer, Rockefeller Capital Management does not discriminate against applicants or employees on the basis of race, color, religion, gender, national origin, alienage or citizenship, age, pregnancy, pregnancy-related condition (including lactation or the need to express breast milk), status as a victim of domestic violence, military or veteran status, sexual orientation, gender identity or expression, marital or partnership status, caregiver status, creed, genetic predisposition or carrier status, legally recognized disability, political affiliation or any other basis protected by applicable federal, state or local law.