Administrative assistant / Data entry specialist

Real Estate Management company - POSITION IS LOCATED IN (Ormond Beach /VOLUSIA COUNTY)  - Sanford, FL

Full-time | Part-time$25,000 - $29,000 a year
EducationSkillsBenefits

THIS POSITION IS LOCATED IN (Ormond Beach /VOLUSIA COUNTY)

Salary: $24,960.00 to $29,120.00 /year Dependent on Education/Qualifications/Experience.

There is a travel stipend (if more than 25 miles from office)

Job Description Summary:

POSITION SUMMARY

We do Modern Greenroom Interviews-Facetime and Skype to save time and get to Work.

This is an amazing opportunity to work with incredibly motivated and driven teammates who love what they do and where they do it. We are a prominent Real Estate Asset Group which is currently hiring an experienced administrative assistant/data specialist. Under the supervision of the Company Owner, the Administrative assistant/ data entry specialist is responsible for assisting in all areas of the business. This is a management role that will directly and indirectly supervise individuals, building staff, operations, and coordinate the various functions. Primary responsibilities include ensuring rent is collected on time, overseeing the maintenance crew on projects, brainstorming new marketing ideas to find prospective tenants, working alongside the legal team and processing service requests to ensure properties are maintained in accordance with the City’s building codes.

  • ‪We offer an employee incentive program for full-time employees who work 36-40 hours per week.
  • Advanced opportunities available for the right candidate who enjoys working in a fast-paced and high energy office.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Prepare residential leases for all prospective tenants and monthly rent roll with the help of Legal Counsel for management review
  • Coordinate tenant move ins and move out
  • Photo and videotape walk throughs of properties upon a tenant’s departure
  • Responsible for ensuring tenant information within data base is current and up to date
  • Responsible for leading regular inspections of properties with prospective and/or departing tenants as directed by management
  • Ensure that utility and lawn maintenance bills, and other similar charges incurred by tenants are processed and paid by tenants in a timely manner
  • Ensure payments are processed in a timely manner
  • Participates in performance oversight of all service contractors who perform contract services
  • Oversee the maintenance crews in the absence of the Company Owner - Includes all cordination functions, or as directed by the Company Owner
  • Coordinate and oversee the maintenance of work requested by tenants via Service Requests
  • Responsible for all correspondence to and from tenants and vendors as directed by Company Owner
  • Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts
  • Ensuring that prospective tenants submit the proper documentation
  • Ensure invoices are processed with appropriate back-up and according to established procedures
  • Update and maintain office procedures in the Employee Training Manual
  • Ensure Certificates of Renter’s Insurance for tenants and vendors are up to date
  • Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval
  • Oversee aspects of tenant improvement work with management oversight
  • Gathering information on current and upcoming projects
  • Negotiate fees with contractors and sub-contractors
  • Showing properties to prospective tenants
  • Perform general administrative duties

KEY COMPETENCIES

  • Amiable Personality
  • High Level of Organization
  • High energy
  • Ability to multitask well
  • Customer Focus
  • Initiative
  • Time Management Skills
  • Communication Proficiency (oral and written)
  • Sense of Urgency

IMPORTANT EDUCATION

  • Associates Degree in Business ,Bachelors Degree preferred or equivalent experience of 3 years

IMPORTANT EXPERIENCE

  • 2+ years of real estate property management or related experience
  • One to three years of clerical experience preferred.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

  • Basic understanding or computer software programs and base building systems
  • Knowledge of business and marketing terms
  • Ability to assign tasks and manage others’ workloads
  • Must have a valid driver’s license and reliable transportation

WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 85% of the time; and extend hands and arms in any direction.
While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions.

OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties or

responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

BENEFITS

  • Healthcare Stipend
  • Travel Stipend (if more than 25 miles from office)
  • Advancement opportunities based on performance, reliability, time with company.

Note:

Our office provides equal employment opportunity. Discrimination of any type will not be tolerated. Our office is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Job Types: Full-time, Part-time

Salary: $24,960.00 to $29,120.00 /year

Experience:

  • data entry: 3 years (Preferred)
  • relevant: 3 years (Preferred)

Education:

  • Associate (Required)

Additional Compensation:

  • Other forms

Work Location:

  • One location