REPORTS TO: Paralegal Supervisor, and Staff Attorneys.
STATUS: Part-time, approx. 25 hours/week with potential for full-time)
COMPENSATION: Starting at$18 - $23 per hour, dependent on experience.
SCHEDULE: Monday through Friday, 8:30 a.m. to 5:00 p.m. Candidate may need to occasionally work additional hours depending on firm needs. The position is in office.
LOCATION: 1 E. Wacker Drive, Chicago, IL 60601
OUR FIRM
The Prinz Law Firm is a woman-owned boutique legal practice focusing on employment and business law. Unlike typical firms in our field, we serve both employees and employers, and we do so through assertive and creative representation. Our work is varied and can include litigating non-compete agreements, negotiating executive severance packages, combatting discrimination, and training businesses to form positive workplace cultures. In all we do, our experienced attorneys and staff take pride in cultivating client relationships marked by trust, professionalism, creativity, and flexibility. Our small practice is marked by a highly collaborative team that leans on one another to accomplish big projects and overcome tough challenges.
CORE VALUES
Our firm is guided by these core values in the service we provide our clients and in how we operate internally:
- We are versatile and adaptable.
- We are collaborative and team-focused.
- We challenge ourselves and each other within a growth mindset.
- We are innovative and courageous.
We use these values as guideposts for all major decisions, including the types of cases we accept, internal hiring and retention, and the firm’s long-term goals.
THE POSITION:
We are seeking a detail-oriented and organized Legal Docketing Assistant to join our fast-paced law firm. The primary duty of this position will be responsible for managing the firm’s docketing system, ensuring all ECF filings, court orders, legal deadlines, depositions, and schedules are accurately recorded and maintained. Additionally, this role will assist with various administrative tasks . Attention to detail, professionalism, and the ability to act as a team player are necessities for success. Our ideal candidate has previously worked with ECF docketing and demonstrated a pattern of detail-oriented, quality work. Past work experience in a law office is a requirement.
SPECIFIC RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
Docketing Responsibilities:
- Maintain and update the firm's docketing database and varies systems with critical dates and deadlines.
- Monitor and track court filings, motions, and other legal documents.
- Calculate dates and calendar deadlines in firm’s file management systems.
- Tracking matter activity and pending deadlines with minimal supervision.
- Coordinate with attorneys and legal staff to ensure timely filing and deadlines.
- Generate and distribute docketing reports to relevant parties.
- Perform quality control checks to ensure data accuracy.
Administrative Responsibilities:
- Create and prepare correspondence, reports, email, and other documents.
- Develop and maintain well-organized client, and other files.
- Timely enter billing data into firm’s system.
- Provide support for client intake processes.
- Communicate effectively with staff, clients, co-counsel, opposing counsel, and other stakeholders.
- Greet clients and conference room set-up and clean-up as needed.
- Perform office set-up and clean-up as needed.
- Attend and actively participate in weekly team meetings.
- Additional duties to respond to firm needs as they arise.
QUALIFICATIONS AND SKILLS
- Strong knowledge of docketing, court-ordered dates, pleadings, and other legal deadlines.
- Top required skills: common sense, critical thinking, time management, organization, teamwork, clear communication.
- Ability to respectfully and attentively follow directions.
- Ability and desire to work as part of a cooperative, collaborative team.
- Ability to work independently at times, and to self-monitor and self-manage.
- Ability to demonstrate professionalism in conduct and manner representative of the firm.
- Ability to organize, prioritize, and manage time-sensitive documents and requests.
- Proficient in the use of technology including MS Office, case management software systems, and electronic filing.
- Excellent research and analytical skills.
- Demonstrates initiative and commitment to delivering high-quality work product.
- Strong communication skills, including writing skills.
DESIRED QUALIFICATIONS:
· Bachelor’s degree or a minimum of 2 years of work experience (administrative and/or legal support in a law firm setting is a plus).
· Experience with legal assistant tasks.
· Fluency in spoken and written Spanish.
PHYSICAL REQUIREMENTS:
· Regularly required to sit for extended periods of time.
· Frequently required to use hands and fingers (including the use of computer keyboards).
· Required to use ears/voice to talk or hear (including the use of a telephone).
· Occasionally required to walk, stand, reach with hands and arms.
· May occasionally need to lift and/or move reams/boxes of printer paper weighing up to 50 pounds.
Job Type: Part-time
Pay: $18.00 - $23.00 per hour
Expected hours: 25 – 27 per week
Benefits:
- Paid time off
- Professional development assistance
Schedule:
Experience:
- Microsoft Office: 2 years (Preferred)
Work Location: In person
