Full Job Description
Under the direction and supervision of the Psychiatric Service Coordinator for SSLC’s the Psychiatry Assistant organizes, schedules, and develops the infrastructure to support psychiatric services for SSLC’s. Assists with developing and implementing Psychiatric Policies and Procedures. Assists in establishing and maintaining databases and tickler systems, related to psychiatric care and psychoactive medications. Creates and updates spreadsheets, forms, and documents to support compliance with standards of care. Performs chart reviews of abstract resident data for psychiatrist and to track adherence to established treatment and drug protocols. Tracks and analyzes data. Assists in state compliance of psychiatric services related to the Department of Justice Settlement Agreement. Brings issues forward to the Psychiatric Service Coordinator for further review. Attends the SSLC and/or State Office Interdisciplinary Team Meetings and Committee Meetings to represent psychiatry at the request of the Psychiatric Service Coordinator. Contributes information and insights to these teams based on chart reviews and data analysis. Works under a moderate level of supervision as a collaborative team member.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift, and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Participates in the reviewing and monitoring of SSLC’s psychiatric care by extracting pertinent patient data from residents’ charts. Monitors resident charts for consistency in terminology related to psychiatric issues and institutes corrective actions as necessary to improve consistency. Reviews consistency of psychiatric indicators, target behaviors, goals/objectives, including timelines, medication indications, changes in Psychiatric Support Plan (PSP) or Positive Behavior Support Plan (PBSP) and/or addition of Crisis Intervention Plan (CIP) for review and Psychiatrist’s signature within required timeframe. Reviews and analyzes data related to targeted symptoms, side effects, and program compliance. Based on these reviews, brings forward to the Psychiatric Service Coordinator accompanied for modification, treatment plans which are not meeting the individuals’ needs nor treatment plan goals.
Contributes information and insights at medical review conferences and periodic clinical updates focused on psychiatric care. Recommends activities or changes in activities to provide more effective psychiatric care.
Develops and maintains schedules. Works in cooperation with other departments to ensure integration and compliance with provisions of the settlement agreement and Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) regulations.
Monitors, trends, and analyzes compliance with established professional standards concerning the types and frequency of laboratory tests, Abnormal Involuntary Movement Scale (AIMS), and Monitoring of Side Effects (MOSES) screens to monitor for side effects of psychotropic medications. Brings non-compliance with professional standards to attention of the Psychiatric Service Coordinator accompanied by appropriate data to facilitate the development of an effective and rapid plan of correction.
Reviews SSLC systems for tracking when residents should be seen in clinic including the appropriate recall and scheduling of residents based on professional standards and/or resulting from team discussions or information identified during monitoring activities.
Works with SSLC, State Office staff and psychiatrist to resolve psychiatric service delivery problems.
Assists in the review of Quarterly and Follow-up Psychiatric Clinic Forms. Prepares documents for monitoring and regulatory requests. Assists in the preparation of administrative reports, studies, and specialized research projects focused on psychiatric care. Performs auditing of all psychiatric documents for required components in conjunction with QRT/SOCR and Department of Justice. Reviews compliance reports, tracks necessary improvements and implementation for Psychiatry. Performs other duties and ad hoc projects as assigned by supervisor.
Reviews, alongside the psychiatrist, Comprehensive Psychiatric Evaluations for new admissions and annual updates to the comprehensive psychiatric evaluations.
Creates and updates spreadsheets and documents related to psychiatric care (polypharmacy, psychiatric diagnoses and medication documents, psychiatric medication lab results). Provides spreadsheets with comprehensive data to the Psychiatric Service Coordinator.
Reviews psychiatric consent forms and implements systems that track important documents.
Effectively accesses and utilizes all SSLC software programs; to include IRIS software program for data input, review, update, modify, and/or create documents as needed for efficiency and improvement in the Psychiatric Department.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Demonstrates strong organizational and critical judgment skills in setting up and refining systems of care and clinic processes.
Displays attention to detail and ability to effectively schedule self and others to maximize time and achieve desired outcomes.
Demonstrates advanced skills in developing databases, spreadsheets, and data collection forms to collect critical data related to resident care and processes.
Knowledge of common medical and psychiatric diseases seen in individuals residing at an ICF-IID residential facility and the common medications prescribed for these diseases.
Ability to translate abstract rules, regulations, and conversations into concrete data and collection methods.
Proficiency in written and oral English language.
Ability to communicate orally and in writing with a wide variety of individuals.
Ability to take minutes of interdisciplinary meetings and other meetings as assigned by Psychiatrist.
Demonstrates proficiency in Microsoft Office Suite (Word, Excel, Access, and Outlook) to generate all written documentation and communication.
Registration or Licensure Requirements:
Initial Selection Criteria:
Bachelor’s degree or Licensed Vocation Nursing (LVN) licensure plus 1 year of experience working with persons with developmental, mental, or physical disabilities; or
Associate degree plus 3 years working with persons with developmental, mental, or physical disabilities.
Experience using computer databases, word processing, and/or spreadsheets.
Prefer experience participating in health care related interdisciplinary teams inclusive of physicians and/or psychiatrists.
The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range. Applicants must pass a fingerprint criminal background check. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
67D, 230X, 4EHX, 68W
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In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.