Full-timeEstimated: $38,000 - $50,000 a year
Provides specialized and advanced administrative support to the legal department primarily in the areas of litigation, employment law and immigration.


Legal records management. Sets up and maintains files which are organized chronologically, numerically and/or by subject matter. Organizes litigation files, tracks files on electronic systems and manages file storage and retention.

Legal and fact research. Conducts legal and fact research. Organizes and summarizes information and reports findings to attorneys.

Litigation, charges and agency proceedings. Provides support during all phases of the litigation process, from the initiation of a case to the discovery period through trial or resolution. Creates, updates and manages correspondence related to legal holds to ensure appropriate document and electronic production and preservation. Retrieves documents and information and assists in the preparation of and responses to routine discovery requests; creates production charts. Maintains working knowledge of intracompany systems and pulls reports and other data to support company's position. Organizes and maintains case files. Tracks cases and prepares status reports for all open matters. Reviews and processes invoices, and tracks expenses relative to budget. Maintains and reviews calendar of case management dates and schedules time (meetings, deadlines, hearings, depositions and so forth) as needed. Identifies and tracks status of critical items and follows up with responsible individual. Coordinates sign off on legal documents such as settlement agreements and depo transcripts.

Transactional matters.

Provides administrative support for immigration matters, including tracking status of immigration and ex pats; tracking fees and costs against budget; and preparing standard documents.
Tracks competitive hires and negotiation outcomes.
Obtains and organizes documents and information for discovery responses, subpoenas, regulatory filings and other matters.
Sets up, maintains and organizes files and integrates new information into files. Identifies and inputs necessary information into computerized records and databases. Obtains necessary documents and filings from court, counsel, administrative agencies and other sources. Prepares chronologies, spreadsheets and other documents.
Assists in maintaining database of forms, research material, and other relevant material.


Minimum Qualifications:
Paralegal or legal assistant certificate from an ABA approved institution required. Bachelor’s degree in a related field preferred.
At least 2 years of experience supporting the provision of legal services in a litigation paralegal or similar role, preferably in a corporate legal department.
Excellent computer skills (Microsoft Office Suite products, including Word, Excel, Visio and Power Point; SharePoint and OneNote a plus)
Exceptional verbal and written communication skills, strong organizational skills and excellent interpersonal skills;
High levels of maturity, personal initiative and sound judgment required to work across cultures and geographic regions

Preferred Qualifications:
Litigation experience preferred, including experience working with matter management and e-billing programs.
Project management experience preferred, including creating project plans and tracking progress.
Employment law experience preferred.