Accounting Manager

Columbia Southern University - Orange Beach, AL3.5

Full-timeEstimated: $61,000 - $80,000 a year
Columbia Southern University
Job Description

Job Title: Accounting Manager
Department: Finance
Reports to: Controller
FLSA: Exempt
Hours: Monday through Thursday 8:00 AM to 5:00 PM and Friday 8:00 AM to 3:00 PM (extended hours when requested)
Location: Orange Beach, AL

Job Summary

The Accounting Manager oversees and is responsible for closing the general ledger monthly, preparing monthly financial statements, and analysis of data to interpret the current and projected company financial position personally or through Finance staff. The Accounting Manager is responsible for overseeing tax compliance for the parent corporation and its subsidiaries and will work with our external CPA. The Accounting Manager will also assist the Controller with day-to-day operations.

Essential Job Tasks Additional duties may be assigned.
Close and oversee the close of prior accounting periods for all companies through the reconciliation of bank and general ledger accounts, by maintaining, updating, and creating Excel spreadsheets, using advanced formulas, macros, pivot tables and VBA coding, within the reconciliation process and by preparing, reviewing, posting, and/or importing journal entries, including those related to CampusVue, Omega, Concur (credit cards), payroll, and Accounts Payable (expense reports, check requests) in order to issue timely financial statements to management.
Assist the Controller in preparing for the year-end financial audit of the companies’ financial statements, internal controls, and accounting policies by performing inventory counts, planning for proper classification of prepaid expenses and accruals, and uploading requested documents for the auditors to ensure proper preparedness and audit efficiency during the annual audit.
Conducts financial data research and analysis and performs special projects by creating, maintaining, and issuing custom reports for upper management in order to assist in assessing trends and planning for the organization.
Ensure proper coding of expenses by reviewing credit card expenses, check requests, invoices, and checks received, in Great Plains for the purpose of accurate financial reporting.
Analyze the company’s business activities and determine nexus status for each business entity in all fifty (50) states by reviewing the statutes and regulations governing the various taxes and licensure requirements, registering entities with the secretary of state and other business regulatory agencies, and overseeing the registration, maintenance and renewal of all business accounts, maintain the DUNS and SAM’s CAGE code accounts for each entity for the purpose of compliance with federal, state, and local taxing and licensing authorities.
Coordinate with our external CPA tax preparer and the Controller’s office in the preparation, review, and filing of all corporate/franchise tax returns in all fifty (50) states by collecting financial data, and preparing multi-state spreadsheets to determine allocation amounts based on revenue, payroll and property for compliance with federal, state, and local taxing authorities.
Preparation of Form 1099-Misc/1042-S annual tax statements for all entities and oversight of the filing and payment of sales and use tax reports for all entities, the preparation, distribution, and filing of the 1098-T student tuition statements, and the filing of worker’s compensation reports for monopolistic states by preparing or reviewing the documents prepared by the tax clerk for compliance purposes.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, & Abilities

Accounting-Advanced knowledge of accounting principles and practices, including generally accepted accounting principles (GAAP), FASB codifications and guidance, the analysis and reporting of financial data (balance sheets, profit and loss statements, notes and disclosures) and budget planning, preparation, and methodologies.
Taxes and Licensure-Knowledge of state and federal tax systems and their application to tax return accounting functions and knowledge of corporate tax filings and licensure.
Laws, Rules, and Regulations-Knowledge of all applicable federal, state, and local tax statutes, rules and regulations.
Computer-Knowledge in the use of computers and software programs including Microsoft Excel, Outlook, Word, Great Plains, Management Reporter, Integration Manager, CampusVue, Concur, and Omega.
Personnel and Human Resources-Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and labor relations.
Mathematics-Knowledge of basic mathematical computations (Addition, subtraction, multiplication, division, percentages, fractions, etc.).
Academic Processes-Knowledge of university guidelines, course descriptions, and academic terminology.
English Language-Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Judgment and Decision Making - Considers the relative costs and benefits of potential actions to choose the most appropriate one.
Complex Problem Solving - Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, develops alternative solutions, works well in group problem solving situations, and uses reason even when dealing with emotional topics.
Critical Thinking - Uses logic and reasoning to look at different types of information in order to make conclusions and work through problems.
Management of Personnel Resources-Motivating, developing, and directing people as they work, identifying the best people for the job.
Attention to Detail - Thoroughness and accuracy when accomplishing a task ensuring all aspects are reviewed.
Research -Locates key facts and information in order to learn more about different types of information.
Mathematics - Using mathematics to solve problems.
Time Management - Managing one's own time and the time of others to accomplish assigned tasks.
Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Coordination - Adjusting actions in relation to others' actions.
Learning Strategies - Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
Interpersonal Skills - Communicates and interacts with people effectively while being aware of social perceptions.
Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.
Writing - Communicating effectively in writing as appropriate for the needs of the audience.
Speaking -Talking to others to convey information effectively.
Analytical Thinking -The ability to evaluate information and using logic to address accounting and tax issues and situations.
Organization -The ability to sort, organize and maintain information, materials and/or documentation in a systematic and logical manner.
Deductive & Inductive Reasoning -The ability to apply general rules to specific problems to produce answers that make sense, as well as the ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Problem Sensitivity -The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Category Flexibility -The ability to generate or use different sets of rules for combining or grouping things in different ways.
Selective Attention -The ability to concentrate on a task over a period of time without being distracted.
Time Sharing -The ability to shift back and forth between two or more activities or sources of information.
Communication-The ability to convey information and understand feedback in both written and oral formats.
Near Vision -The ability to see details at close range (within a few feet of the observer).
Education & Experience
Bachelor’s degree in Accounting, Finance or other comparable field and/or CPA certification is required.
At least three years of experience in accounting, as well as an advanced knowledge of Excel, is also required.
Management experience of one to three years is highly preferred.
Equipment Used
Office equipment including computers, telephones, printers, 10-key calculators, scanners, faxes, and copiers.
Software use includes Microsoft Excel, Outlook, Word, Great Plains, Management Reporter, Integration Manager, CampusVue, Concur, and Omega.
Work Environment

Works primarily within a climate controlled environment within a cubicle setting mostly sedentary with frequent sitting, occasional walking and lifting, and frequent near vision use for reading and computer use. Noise level is generally low to moderate.

Supervisory Responsibilities

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.