Sales Assistant -Tour and Travel

Entertainment Cruises - Washington, DC (30+ days ago)3.9

Part-timeEstimated: $38,000 - $51,000 a year

Job title: T/T & School Market Sales Assistant

Department: Sales

FLSA status: Non-Exempt

Reports to: Director of Sales

Job Summary:
Inspired by our commitment to excellence, the Sales and Operations teams at Entertainment Cruises create unforgettable memories for our guests. The successful Tour and Travel Sales Assistant will provide administrative support to the sales team and will assist in various sales functions ensuring revenue maximization and guest satisfaction.

Essential Functions:
Follows through on all sales related actions such as payments, receipts, processing checks, deck plans, allergen lists detail sheets, etc
Coordinates all components of a cruise including tickets, photo packages, and other special event orders
Works to identify new operators within the Tour and Travel industry and enters them into Salesforce

Guest Service

Performs pre-cruise calls with guests to confirm final counts and event details
Handles contract maintenance activities such as adjusting guest counts, adding additional products, and noting special needs for sales team members
Ensures complete and accurate product details are communicated to the operations departments to ensure proper execution of the product promised in a timely, efficient manner
Provides prompt responses to guest inquiries


Documents guest interaction in Salesforce
Places orders and makes changes to previously placed orders using the reservation software
Maintains proper personal organization; manages time well, sets appropriate work priorities, and maintains accurate records
Collects payments and keeps abreast of accounts receivable

Deck Plan Coordination

Creates deck plans/floor charts for all student cruises 3 weeks prior to each cruise
Reviews deck plans with Tour and Travel Account Managers
Communicates completed floor charts to the Operations teams 30 days before
Reviews on board seating plans with Restaurant Manager to make sure each deck is set according to the designed floor plan
Ensures groups are entered on the correct vessel and decks in EBMS

Additional Responsibilities:
Attends applicable meetings as designated or necessary
Executes other duties as assigned by the Director of Sales or Associate Director of Sales

The successful Tour and Travel Sales Assistant will personally contribute to the creation of an unforgettable guest experience, will be favorably viewed by supervisors and peers, and will be swift and efficient in the execution of their assigned duties.

Job Specifications / Qualifications:
Minimum of 1 year of previous related work experience
Prefer associate’s degree (or higher)
Computer proficiency is essential
Communicate effectively in oral and written form
Maintain high level of organization
Be detail oriented
Handle multiple tasks/projects at one time
Focus on guest needs
Meet deadlines
Establish and maintain effective working relationships as required by job responsibility

  • For purposes of this job description only, references to the ‘Company’ are to the following subsidiaries of Entertainment Cruises Inc.: Premier Yachts, Inc., Mystic Blue Cruises, Inc., Seadog Ventures, Inc., Spirit Cruises, LLC, and Potomac Riverboat Company, LLC. You are employed by one of these subsidiaries, not by Entertainment Cruises Inc.