- Associate's Degree
- Bachelor's Degree
- Microsoft Outlook
- CPR Certification
- First Aid Certification
- Supervising Experience
- Driver's License
Under supervision of the Program Manager, the Head Start Center Manager will implement and oversee all components of a quality preschool or infant/toddler program by contributing to the success of the teaching team and adhering to all policies and procedures, while working to maintain compliance with all licensing and funding regulations.
Description of Duties:
Represent the agency in a consistently professional manner, always modeling a commitment to the agency’s vision, mission, and values.
Promote and maintain a sense of teamwork between Early Education Services, other CAPC staff, volunteers, Board members, and other individuals relevant to the successful operation of each program.
Develop and maintain mutually beneficial working relationships with other stakeholders to ensure support of the agency’s vision, mission, and values.
Ability to work effectively with diverse staff, parents, children and community members.
Maintain compliance and knowledge of all CAPC policies and procedures, funding and regulatory rules, and laws that apply to the program contracts and oversight agencies.
Provide for the safety, health, and nutrition of children.
Supervise children at all times to ensure a safe environment according to Cal OSHA Guidelines (SB198), Licensing 22, Title 5 Regulations, and Head Start Performance Standards.
Keep accurate and updated emergency information, medication, allergies information and authorizations for treatment of all children.
Be familiar emergency procedures and implement Center’s Plan for medical and disaster related emergencies according to (SB198) guidelines.
Coordinate and implement emergency drills at consistent intervals in accordance with agency emergency policy and procedures.
Develop and implement supervision plans that are specific to site and classroom that include details on teaching staff responsibilities and zoning maps.
Implement healthy practices within the classroom environment using universal health precautions including but not limited to washing hands, using appropriate gloves, changing diapers/clothing in a timely manner, and dispensation of authorized medications.
Follow agency policies and procedures regarding medication.
Attend meetings, review health reports, input health information into ChildPlus, communicate with parents and ensure health requirements are compliant per Head Start standards.
Provide food service support (serving and cleaning) for meals, snacks, and other activities according to CACFP policies.
Document and submit timely, nutrition documentation on all children less than 12 months old.
Communicate all family updates to Program Manager, Teacher, and Associate Teacher.
Provide Early Education experiences and learning opportunities
Plan and implement quality lesson plans utilizing the Creative Curriculum that meet the physical, social, emotional, intellectual, health, and nutritional needs of each child and consider.
Observe and document children’s growth, conduct developmental screenings/assessments, and submit paperwork/reports within specified time frames (e.g. 30, 45 and 90 days, etc.).
Prepare individualized education plans specifying developmental goals and activities while making appropriate adaptations as needed in the environment and curriculum for each child, including children with disabilities.
Lead teaching team to ensure a balance of child and adult-directed activities, independent, and small and large group experiences are available daily.
Implement program funding specific goals and objectives into the lesson plan curriculum.
Consider CLASS domains and dimensions when planning activities to promote optimal teacher-child interactions.
Provide a curriculum that supports and encourages acceptance and respect of gender, culture, language, ethnicity and family composition.
Provide an interesting and varied physical environment
Create and maintain well-organized interest areas that include blocks, dramatic play, toys and games, art, library, discovery, sand and water, music and movement, and outdoors.
Utilize the appropriate Environmental Rating Scale instrument to measure quality in the classrooms.
Provide and rotate regularly, materials and equipment that are varied, interesting, and developmentally and age-appropriate to encourage learning.
Provide outdoor curriculum that enhances children’s physical and social development by bringing all components of the indoor classroom to the outside.
Provide an environment that supports and encourages acceptance and respect of gender, culture, language, ethnicity and family composition.
Promote Social and Emotional Growth
Build positive relationships with children by having quality interactions as those described in the CLASS tool.
Promote program-wide expectations for behavior: We are Safe, We are Respectful, We are Friendly
Provide activities that will increase children’s social emotional development and encourage positive approaches to learning.
Provide opportunities for children to interact and cooperate with one another to promote respect, acceptance and appreciation of cultural and ethnic diversity, and promote appropriate social skills, competence, and respect for the feelings and rights of others.
Establish a consistent daily schedule, predictable routines, and transitions that keep the educational flow moving from one activity to another.
Perform administrative tasks
Maintain and update licensing files and licensing board.
Maintain records for attendance, meal counts, parent participation and other in-kind contributions and submit in a timely manner as needed.
File and organize documents in corresponding binders (lesson plan, maintenance, go- to…)
Ensure teaching staff follow personnel policies and initiate disciplinary procedures when applicable.
Evaluate teaching staff annually and assist in planning professional development goals through mentoring.
Monitor staff progress in documentation of case notes, child observations, and child assessments.
Ensure completion of documents and records by teaching team is thorough and timely.
Record statistics and file reports required by funding sources.
Assist with completion of FPA’s and FSA’s per Head Start requirements.
Use agency electronic databases to document child progress and other information.
Participate in CST meetings with staff and families. Ensure completion of the CST in a timely manner.
Ensure parent binders are up to date and accessible at site.
Ensure attendance support plans are completed with the family.
Ensure staff timecards are completed in a timely manner.
Ensure site supply requests or mileage expenses are completed and turned in a timely manner.
Ensure all CCLD or internal unusual incident reports are completed in a timely manner and that Program Manager is notified in a timely manner.
Build and maintain working relationships
Participate in case conference meetings with teaching team and support staff to facilitate information sharing, goal setting, and action plans for each child.
Participate in staff development trainings and professional development opportunities.
Provide supervision, guidance, and trainings to teachers, associate teachers, center aides and parent volunteers on a daily basis and as needed.
Plan and lead weekly team meetings with teaching team.
Network with other community agencies and participate when requested, in community events, health fairs, and other events designed to promote CAPC programs.
Document and report inappropriate behavior of staff, parents, and on-site consultants to the appropriate supervisor.
Assist in developing Family Partnership Agreements and Family Strengths Assessments.
Schedule and conduct parent meetings bi-monthly.
Attend HSSJ policy council meetings on a regular basis, and post meeting agenda and notes at site
Ensure parents complete parent activity survey and put together with parents the parent meeting calendar.
Perform other duties both program specific and CAPC related, as assigned. Refer to the Master Task List.
Education: BA degree in Child Development or related field; or AA degree minimum with completion of Family Development Credential.
A valid Child Development Site Supervisor Permit is required for enhanced and duration classrooms.
Three Infant/Toddler units are required if working with children birth to three; six units of Infant/Toddler Development units is preferred.
Experience: Five years of relevant experience teaching/working with children (ages 0 to 5) and families with a minimum of three years supervisory experience.
Ability to: Gather and analyze data; organize and write reports, read, understand, interpret and apply pertinent rules and regulations; express oneself clearly and concisely, both orally and in writing; establish and maintain working relationships with others; present oneself professionally. Take initiative but also accept direction and seek guidance appropriately.
Technical Skills: Basic computer skills to include MS Outlook and Internet usage.
Interpersonal Skills & Communication: The employee must demonstrate strong interpersonal skills and the ability to communicate with clients and co-workers in a compassionate, non-discriminatory, non-judgmental manner. Must also have the ability to compose high quality, professional written correspondence.
Condition of Employment
Background Clearance: Consistent with funding source requirements and licensing entity, employment with the CAPC requires a clearance from the Department of Justice, the FBI and CACI (through submitted fingerprints).
Immunizations: In accordance with SB 792, the employee is required to provide proof of immunizations records for Pertussis and Measles (unless a written statement form the employee’s physician that there is a medical reason not to vaccinate the employee); Influenza (unless an employee declines in which case they will sign a statement indicating their declination); and a T.B. clearance (checked every four years). Additionally, ECE staff are required to show proof of vaccination against Hepatitis B (consistent with Cal OSHA regulations).
CPR/First Aid Pediatric Certification: The employee must be CPR/First Aid Pediatric certified within 45 days of hire and retaken every two years from initial training.
Child Care Center Operations and Record Keeping Orientation (Online or In-Person) within 30 days of hire date. Documentation of completion must be provided.
15 Hours of Preventative Health and Safety/ 1 Hour of Nutrition: The employee must complete within 90 days of hire
Mandated Reporter Training: The employee must be taken within 90 days of employment and maintained every two years.
Certification: The employee must maintain current certification of teaching permit. Professional growth activities must be planned as part of Professional Growth Development Plan. A minimum of twenty one hours per year is required.
Valid Driver’s License: The employee must have a car, a valid driver’s license. Unless otherwise approved by a manager.
Current Auto Insurance: Proof of on-going automobile insurance. Unless otherwise approved by a manager.
Funding: Position is dependent on continued funding and is an at-will position.
Physical Demands: In order to perform the job duties associated with this position, the employee is regularly required to use his/her hands to finger, handle, grasp objects, tools and/or controls. The ability to walk, sit, stand, crouch, squat, climb, balance, stoop, kneel, and crawl is necessary. The employee may also be required to reach with hands and arms, repetitively lift from floor to waist and/or move 30 pounds.
Physical demands described here are representative of those that must be met by every CAPC employee. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.