Lead Lab Representative

Boca Raton Regional Hospital - Boca Raton, FL (30+ days ago)3.6


The Lead Outreach Lab Representative is responsible for assisting the Phlebotomy/Outreach supervisor in the day to day operation of the outreach laboratory and is available to assist employees on an as needed basis. The individual is responsible for performing all job responsibilities of the laboratory representatives and proficiency in the billing functions and review and resolution of the charge rejects and rebilling of outreach charges. The individual is responsible for assisting with enforcement of and training staff on policies and procedures and workflows, supply inventory, staffing assignments, training and development, assessing employee competency, providing input for performance reviews. The individual helps ensure compliance with BRRH policies, CLIA, CAP, AHCA, TJC and other regulatory agencies.

Strong working knowledge of software systems in use: patient registration, billing and laboratory information systems.

Be able to read, analyze and interpret policies, procedures, billing and insurance related communications and accreditation standards.

Have an understanding of registration and billing requirements for NON patient and client billing types.

Advanced analytical and problem solving skills. Basic mathematical skills

Advanced computer skills including Microsoft Windows and Office Suite applications.

Perform all procedures within the section assigned accurately and efficiently.

i. Verify medical necessity from providers

ii. ensure that appropriate insurance information is obtained and entered for non-patient registration.

iii. Order tests accurately and completely per physician request.

iv. Knowledgeable in laboratory billing functions

Evaluate the technical competency of others.

Review work of others, identify errors and take corrective action on errors.

Ensure completion of all registrations, accessioning, labeling and specimen handling and distribution and all associated documentation by staff.

Perform and coordinate the performance of special projects on schedule.

Staffing and staff assignments

Outreach client and physician office staff interaction

Acquiring, maintaining and effective utilization of supplies and materials

Training staff in emergency and disaster codes and drills and other safety policies.

Maintenance of complete and current procedure manuals

Daily and weekly review admissions, registrations and problem accounts, rejected billing, and outreach rebilling.

Daily and weekly review of temperature monitoring, decontamination of work areas.

Identifying and implementing workflows to improve efficiency and throughput.

Coordinating improvement efforts for all quality and performance improvement initiatives

Compliance with all local, state and federal regulations

Recognize the influence and beliefs and cultures on behaviors and accept strengths and limitations in others.

Exhibit adaptability, flexibility, respect, self-control and maturity in work and behaviors.

Exhibit calm responsiveness to emergency or stressful situations.

Recognize situations which require notification of or escalation to a supervisor.

Exhibit willingness to accept leadership responsibilities in other areas of the lab as needed.

Be fair and equitable in scheduling, job assignments, enforcement of policies and procedures.

Provide both technical and informational assistance to customers and staff.

Respond to common inquiries and complaints from customers, regulatory agencies, members of the business community and other laboratory department personnel.

Provide training to clients as needed.

Respond to the consultative needs or problems of the particular section.

Communicate in both written and verbal English

Have the ability to write routine reports and correspondence.

Have the ability to speak effectively before customers and employees of the organization.

Help interview, hire, train, provide constructive feedback to and contribute to performance assessments of employees.

Coordinate and provide orientation and training/remedial training to staff.

Complete assignments with promptness and accuracy.

Meet deadlines for all tasks assigned.

Prioritize work assignments and completes tasks in a timely fashion.

Balance priorities and flex between technical and administrative functions.

Key contact and address issues and complaints from outreach clients and physician office personnel.

Be a leader and active contributor in all customer service initiatives.

Proactive in providing hospitality to all BRRH's patients, families, visitors, employees and physicians.

Serve as an ambassador for BRRH.

Work Environment - The work environment characteristics described here as representative of those an employee encounters while performing the essential job functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education and/ or Experience:
High School Diploma or general education degree (GED)


One to three years' experience in patient access, hospital / laboratory registration and/or laboratory accessioning

Licensure / Regulation / Certification:
If driving is applicable, the following items will be requested: driver's license, vehicle registration and proof of insurance.

Incumbent may be required to perform emergency duty before, during and/or beyond normal work hours or days in the event of an emergency, crisis situation or disaster (man-made or natural) including evacuation sites.

The person in this position will work in a smoke-free location, and is expected to adhere to all smoking restrictions.

In the spirit of wellness for both our employees and patients, Boca Raton Regional Hospital has instituted a mandatory influenza prevention vaccination program. Current employees must receive the influenza prevention vaccination free of charge during the recognized flu season. As a condition of employment, new hires will be required to comply with all program rules. This is a mandatory program with the exception of documented medical or religious reasons for not receiving the vaccine. For further information on this progressive program, please contact Boca Raton Regional Hospital's Human Resources Department at 561-955-4075.