Somerville is a city that upholds progressive principles for both employees and residents alike. If you are looking for a culture that embraces innovation, empowerment, and collaborative involvement, Somerville not only embraces these talents, but encourages them. Creative, hands on collaboration with passionate dedication are at the core of the City’s workplace culture. Challenging and fast paced, Somerville also offers a generous benefits package that embodies a strong work life balance. Not only is it a “Model City”, as termed by The Boston Globe, but it is also a model employer.
Statement of Duties
The Manager of Accounts Payable is responsible for oversight of the preparation, audit, and balancing of the City’s weekly vendor warrant. Develops goals, objectives, written policies, and internal controls for the accounts payable function.
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Education and Experience
Graduate of a four year college with Bachelor’s degree in an accounting, business, or finance related field and a minimum of five (5) years’ experience in accounts payable activities; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Three (3) years’ experience supervising accounts payable activities preferred.
Knowledge, Abilities and Skill
Knowledge: Through knowledge of the principles and practices of accounts payable activities including: accounts payable internal controls; accounts payables procedures and development of procedures; proper invoice handling; systems flow between requisitioning department, Purchasing, and Accounts Payable; payment timing; exception and rush processing; master vendor file maintenance; processing of 1099’s; and electronic data interchange. Knowledge of automated accounting software; computer operations; understanding of programming principles. Thorough knowledge of PC based spreadsheets and word processing. Working knowledge of the municipal finance laws of the Commonwealth of Massachusetts, Federal and Massachusetts General Laws and the standards and regulations of the Government Accounting Standards Board (GASB), GAAP for Governments, and the Massachusetts Department of Revenue (DOR). Work requires the application of accounting knowledge and the ability to resolve complex financial, operational, and procedural problems.
Ability: Ability to effectively motivate and manage staff, ability to handle problems and emergencies effectively; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to maintain confidential information; Ability to develop management reports form the automated accounting software and PC based applications; able to work under pressure and be able to handle multiple tasks and prioritize work to meet critical deadlines; ability to work independently or with little supervision ability to maintain, manage, and organize records; ability to deal appropriately with a variety of City departments and employees, City officials and members of the general public.
Skill: Strong accounts payable skills; strong supervisory skills.
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.
Physical and Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.
Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as books, set up of events, office equipment and computer paper (up to 30 lbs.)
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone system, computer and/or most other office equipment, typing and/or word processing, filing, and sorting.
Visual demands require constantly reading documents for general understanding and analytical purposes.
City of Somerville residents are especially encouraged to apply.
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.
Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or please refer to the City of Somerville's website for additional contact information at https://www.somervillema.gov/jobs.
Open Until Filled. Send your resume and cover letter.
Hours: Full Time
Salary: $91,800 per year plus benefits
Job Type: Full-time