Job Title: Bookkeeper Accounts Payable
Department: Financial Services
Reports To: VP/Financial Services
FLSA Status: Non-Exempt
Compiles and maintains accounts payable records by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Processing invoices by reviewing prices, coding and approvals to enter into the system.
Scan invoices for e-filing and property manager approval.
Confirm receipt of material and/or services performed by vendor.
Modify invoices approved by managers.
Resolve billing problems or errors with buyers and or vendors by reconciling with the purchase order
Answer all vendor inquiries
Match checks with invoices for filling. Maintain filing of hardcopy invoices. Provide invoices when requested by auditors, accountants, managers.
Prepares analysis of accounts, as required.
Assists in monthly closings.
To perform the job successfully, an individual should demonstrate the following competencies :
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proven working experience as accounts payable clerk
Solid understanding of basic bookkeeping and accounting payable principles
Proven ability to calculate, post and manage accounting figures and financial records
Data entry skills along with a knack for numbers
Hands-on experience with spreadsheets and proprietary software
Proficiency in MS Office
High degree of accuracy and attention to detail
BS degree in Finance, Accounting or Business Administration preferred
Minimum of High School Diploma or GED