This recruitment will be open until a sufficient number of applications are received, but at least until 5/2/18. The City reserves the right to limit the applications considered to the first 50 qualified applications. Therefore, interested candidates are encouraged to apply as soon as possible.
If you are passionate about employee safety and emergency preparedness and are ready to jump start your career in this field, this may be the job for you!
The Safety and Emergency Preparedness Analyst I is responsible for citywide safety, emergency preparedness and employee wellness programs. The ideal candidate will have the ability to develop excellent working relationships with departments, provide support for safety and emergency preparedness initiatives, and have strong writing, computer and administrative skills. This is a very diverse position, so you will have an excellent opportunity to expand your knowledge and skills into areas which may not be your current expertise. Adaptability is the key - do you have what it takes to research and implement programs that may be new to you? Great, then keep reading!
Under general supervision (Safety and Emergency Preparedness Analyst I) this position will perform a wide variety of journey level professional, administrative, analytical, and coordination duties in support of risk management functions and programs including safety training, hazard identification and mitigation, employee wellness, loss prevention, various driving programs, and emergency preparedness and management; will oversee and coordinate assigned administrative processes, procedures, and programs; and will provide highly responsible and complex staff assistance to the Risk Manager or Human Resources Manager.
This is a flexible staffing classification.
MINIMUM QUALIFICATIONS TO APPLY:
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:
Education & Experience
Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, or related field. Some experience in emergency preparedness, safety, risk management or a related field.
License or Certificate
Possession of, or must obtain, an appropriate, valid driver's license.
Knowledge of: Principles and practices of safety and emergency management program administration. Applicable Federal and State laws and regulations relating to safety, occupational hazards, and standard safety procedures. Particular emergency and natural disaster hazards which may affect the emergency planning needs of a city. Principles and practices used in dealing with the public. Modern office practices, methods, and computer equipment. The functions and operations of a local government. Basic mathematical principles. Principles of business letter writing and basic report preparation. English usage, spelling, vocabulary, grammar, and punctuation. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment and software. Operate a motor vehicle safely. Ability to: Coordinate risk management programs with other agencies for the most effective and sustainable utilization of resources. Perform responsible and difficult technical and administrative work involving the use of independent judgment with accuracy and speed. Respond to requests and inquiries for information regarding risk management policies and procedures. Interpret and apply pertinent policies, procedures, laws, and regulations. Prepare and maintain accurate and complete records. Collect, compile, and analyze data and information. Independently compose correspondence and memoranda. Maintain and prepare clear and concise complex, extensive, and confidential records and reports. Communicate clearly and concisely, both orally and in writing. Respond to requests and inquiries from the general public. Meet and deal tactfully and effectively with the public. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
ESSENTIAL DUTIES: Provide professional journey level staff assistance and coordination in support of risk management functions and programs including safety, hazard evaluation and mitigation, loss prevention, employee wellness, driving programs, and emergency preparedness and management. Participate in the development and implementation of new or revised risk management programs, systems, procedures, and methods of operation. Compile and analyze data and make recommendations regarding risk management programs and systems; assist in the development and implementation of related policies. Research, collect, compile, and analyze information from various sources on a variety of specialized risk management topics; prepare comprehensive technical records, reports, and summaries to present and interpret data, identify alternatives, and make and justify recommendations. Assist in composing staff reports, Council agenda items, and correspondence related to risk management subjects. Serve as a liaison with employees, public and private organizations, community groups, and other organizations; provide information and assistance regarding risk management programs and services; receive and respond to complaints and questions relating to risk management; review problems and recommend corrective actions. Attend meetings as a representative for the Human Resources Department and Risk Management division; prepare, administer, and monitor programs. Interpret, implement, and keep current with laws, rules and regulations related to risk management programs; recommend changes in policies and procedures as necessary. Plan, organize, and coordinate the maintenance of various records and files related to risk management functions, operations, and activities; prepare statistical reports as required. Establish good working relationships with department staff and community members to engage their support and cooperation in implementing safety, emergency preparedness, and loss prevention programs. Track and maintain various outside agency systems including Department of Motor Vehicle (DMV) and Federal Highway Administration (FHWA) Drug and Alcohol Testing. Assist departments in identifying, planning, and coordinating city wide training programs such as safe work practices, accident prevention methods, and employee wellness. Administer the City's Federal Highway Administration (FHWA) Drug and Alcohol Testing compliance program, Department of Motor Vehicle (DMV) Pull Notice program, and DL-170 Commercial Driver's licensing program. May receive, process, and monitor worker's compensation claims filed against the City; provide information to the third party administrator (TPA) regarding pertinent details of injury reports; assist in the preparation of the City's defense in disputed cases; verify billings from the TPA to ensure accuracy; work closely with TPA regarding all aspects of worker's compensation claims. May assist in identifying the City's assets, determining appropriate insurance coverage, and administering insurance policies; may review City contracts for appropriate insurance coverage and documentation. May receive, process, and monitor liability claims filed against the City; provide information to the third party administrator (TPA) regarding pertinent details of incident reports; assist in the preparation of the City's defense in disputed cases; verify billings from the TPA to ensure accuracy; work closely with TPA regarding all aspects of liability claims. Administer the City's emergency management program; coordinate preparedness, mitigation, readiness, assurance, response, and recovery activities. Ensure the City's Emergency Operations Center (EOC) is in a constant state of readiness and all of its systems are operations and up to date; maintain a tracking system to ensure the ability to activate the EOC at all levels for incidents and planned events; serve as coordinator of the City's Emergency Operations Center. Assist in the implementation of goals and objectives; establish schedules and methods for providing emergency management services; update and maintain the City's Emergency Operations Plan (EOP) and other related documents; monitor policies and procedures. Assist in the development and implementation of various training programs and exercises on disaster preparedness and response for City employees and members of the community; ensure compliance with Federal and State training and other requirements; may conduct training in First Aid and Cardiopulmonary Resuscitation (CPR) after receiving certification. Assist the Risk Manager in liaison efforts between the City, the Federal Emergency Management Agency (FEMA), and the State Office of Emergency Services. Plan, organize, and administer the City's employee wellness programs; monitor and make recommendations on the effectiveness of the program. Perform related duties and responsibilities as assigned.
SELECTION PROCESS: Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and locations.
This recruitment will also establish a list for future vacancies. Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected.
To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Final candidates are required to submit authorization for the City to run a report from the Department of Motor Vehicles (DMV), and must successfully pass a background investigation conducted by Human Resources.