- Administrative Experience
- Driver's License
- Clerical Experience
This position is in the Pima County Recorder's Office. OPEN UNTIL FILLED.
Salary Grade: U1
Performs clerical tasks such as transcription, word processing and data entry, provides general information to the public, and files records. This is appointed, unclassified and exempt from the Pima County Merit System Rules.
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
Transcribes from electronic dictation equipment and prepares confidential correspondence and reports;
Provides general information pertaining to departmental or program activities, or detailed information concerning the specific function of the work unit;
Indexes, classifies, codes and files various records, reports and other documents;
Responds to questions or procedural problems by performing research and conveying information to the appropriate individual;
Enters data into computers, updates computer records and proofreads printouts for errors;
Receives mailed and over-the-counter payments, issues receipts and verifies daily cash intake with receipts;
Posts time cards, time sheets, and maintains payroll and leave records;
Stamps, sorts and distributes incoming mail and sorts, seals and affixes postage to outgoing mail;
Verifies and records invoices, fund transfers and payments, and posts them to ledgers or other account documents;
Completes departmental forms, checks applications for completeness and accuracy, issues licenses and permits;
Types routine correspondence, memoranda and other materials;
Copies, collates and distributes reports and other documents.
KNOWLEDGE & SKILLS:
business English, grammar, composition and spelling;
chronological, alphabetical and numerical filing procedures and file maintenance;
office practices and procedures.
transcribing dictation using dictating equipment;
use of word processing software;
coding, classifying, recording, filing and retrieving information;
understanding and following oral and written instructions;
making arithmetical calculations;
operating various office equipment;
proofreading computer printouts and other materials;
interacting with the public.
(1) Two years of experience performing office clerical tasks.
(2) Two years of experience in transcription from electronic dictation equipment and production of documents.(Additional relevant experience and/or education from an accredited college or university may be substituted.)
(3) One year of experience with Pima County in an administrative/clerical classification.
Must be able to speak, or at minimum understand, the Tohono O'odham language, understand the Nation's culture and be a registered member of the Tohono O'odham Nation.
Must be a registered voter in Pima County.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Risk Management's review and approval of the candidate's driving record.
Special Notice Items: Current voter registration in Pima County, as required by Arizona State law, is required at time of appointment and must be maintained as a condition of employment.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.