Administrative Coordinator

Bose - Framingham, MA4.2

Full-time
Job Posting

Needed: An administrative assistant who’d rather have too much to do than not enough, be stretched rather than stifled, and decide what needs to be done rather than be told what to do. You’ll contribute to Bose’s Consumer Electronics business, supporting our Category Management and Partnership teams. If you would be excited to be part of an organization that impacts millions of people, and you enjoy working on teams with other really passionate people, then we want to meet you.

Bose’ mission has always been to help people reach their fullest human potential, to feel more, do more and be more. We’ve spent more than 50 years finding new ways to bring quality audio products to people—in their homes, in automobiles, in airplanes, and more. Our legendary QuietComfort® acoustic noise cancelling headphones, SoundLink® Bluetooth speakers, or Wave® music system may ring a bell with you. Bose relies on exceptional people to create and deliver those products to our customers.

Essential Job Requirements:
Provide high performing administrative services to the select leaders and teams within the organization by being highly responsive, effective, flexible, and accountable. This individual demonstrates their vast and deep knowledge for the administrative systems involved in providing daily administrative support to the organization and its leaders. Expert knowledge and processing of tasks involved with calendar management and meeting coordination. Ability to manage high volumes of other tasks, like procurement, time administration, contract facilitations, non-disclosure agreements, travel booking and coordination, timely expense report submissions, employee onboarding, facilities requests, space planning, distribution list management, and internal and external communication representing the organization are required. The ideal candidate can take initiative to champion the organization’s abilities to accomplish its objectives.

Responsibilities:
Manage calendar, plan travel and prepare expense reports for the leadership team.

Assist with internal communications– suitable for a wide ranging audience - , from a napkin sketch and brief conversations to polished presentation.

Prepare visas and plan occasional international travel for the team.

Manage new-hire on-boarding process.

As needed, assist with space planning

Manage department purchasing (supplies, competitive products, etc).

Coordinate department wide meetings, events and outings.

Coordinate product loaner and sample distribution for emerging businesses

Foster socially-minded activities that build community and yield high job satisfaction.

Interpersonal requirements:
Detail-Oriented: You are thorough, and the details don’t fall through the cracks.

Passion: You are driven – in your personal and professional life – to make a difference.

Grit: You are a go-to person who can be counted on at crunch time.

Multi-tasking: You enjoy multi-tasking in a complex, fast-paced environment.

Quick study: You pick up new concepts quickly and have an insatiable desire to learn more.

Communication skills: You have confidence and poise interacting at all levels in the company.

Skills and Experience:
Excellent oral and written communication skills and experience interacting with executives

Solid understanding of Microsoft 365 Office suite and SharePoint

Solid understanding of how to process tasks through corporate tools such as SAP, Workday, Ariba, or other enterprise software.

Demonstrated previous experience as a high functioning administrator

Bose is an equal opportunity employer that is committed to inclusion and diversity. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status, or any other legally protected characteristics. For additional information, please review: (1) the EEO is the Law Poster (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf); and (2) its Supplements (http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm). Please note, the company's pay transparency is available at http://www.dol.gov/ofccp/pdf/EO13665_PrescribedNondiscriminationPostingLanguage_JRFQA508c.pdf. Bose is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the application or employment process, please send an e-mail to Wellbeing@bose.com and let us know the nature of your request and your contact information.