Executive Staff Assistant - College of Education, Criminal Justice, and Human Services

University of Cincinnati - Cincinnati, OH (30+ days ago)4.2


Office Manager (Working title)

Dean’s Area: Business Office

College of Education, Criminal Justice, and Human Services (CECH)

Are you ready to work for a fabulous University that has over 50,000 Students, Faculty, and Staff?

The University of Cincinnati, founded in 1819, is a premier, public, urban research university located in the heart of Cincinnati, Ohio. The university boasts a student body of over 43,000 enrolled in over 370 programs of study and is the region’s largest employer with over 15,000 faculty, staff and student workers.

The College of Education, Criminal Justice, and Human Services (CECH), Dean’s area, Business Office, is recruiting for a full-time Executive Staff Assistant. The position will support the University’s mission and strategic direction, Next Lives Here, commitment to excellence and diversity in our students, faculty, staff, and all our activities.

Essential Function

Under the supervision of the Business Officer, this position will assist the Dean’s area in multiple units that are critical to administration and business of the College and the University. Successful candidates should have outstanding communication and collaboration skills, as this role requires working with a wide range of customers.

Characteristic Duties

Gather and evaluate information and assist in determining priorities.
Coordinate and evaluate procedures.
Coordinate the use of facilities and equipment.
Perform research concerning procedures and practices, identifying problems and recommending solutions.
Serve as liaison for administrator in the interpretation of policies and procedures.
Coordinate all personnel transactions and process timekeeping for students and staff.
Receive and reconcile expense statements.
Approve and process purchasing transactions.
Review and monitor expenditures on supplies, equipment, etc., May provide direct supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
Perform other related duties based on departmental need.

Minimum Qualifications

Bachelor's degree with one (1) year experience; -OR- Associate's degree with three (3) years’ experience; -OR- five (5) years’ experience.
Experience must be in high-level administrative support.

Ideal Qualifications

Knowledge of University of Cincinnati financial practices and procedures is a plus.
Proficient in Microsoft Office, Outlook, Word, Excel, and Powerpoint. UC HR & Financial systems: SuccessFactors (SF), SAP and Concur.
Proven ability to work with minimum oversight, and proven ability to work in an environment of continual change as related to processes and organizational structure.
Superior organization skills and ability to prioritize.

Application Process

Visit Jobs.uc.edu, apply to requisition Id #29405. Applicants must supply resume and cover letter to be considered.

Position Details

Annual salary range: $35,000 - $42,000, plus full benefits package: http://www.uc.edu/hr/benefits.html
Type of appointment: Full-Time at 40 hours per week, Monday - Friday.
Work location: 412 Teachers-Dyer Complex (Clifton Campus)

This position will be a professional position paid at an hourly rate.

The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).

The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.

REQ: 29405

SF:OMJ SF:OOD SF:RM SF:INS SF:CB1; SF:IND; SF:INS