Executive Administrative Assistant

Nissan - Franklin, TN (30+ days ago)3.9

With a focus on Mobility, Operational Excellence, Value to our Customers and the Electrification of vehicles, you can expect to be part of something exciting. From the sleek design of our vehicles to the unique opportunities we offer around the globe, Nissan exemplifies ingenuity in everything we do. Our people are what drive the business forward.

We’re currently looking for an Executive Administrative Assistant to join our team in Franklin, TN.

This role will be responsible for supporting two Global Nissan Directors.

Job functions Include but are not limited to:
Scheduling domestic and international travel arrangements and organizing a complete trip itinerary (flights, hotel, and ground transportation)
Maintaining calendars; schedule, rearrange and prioritize meetings, video-conferences, initiating and hosting Skype meetings and conference calls for the presenter on a daily basis for multiple global locations
Compose and/or respond to inquiries regarding meetings as it pertains to the Directors’ availability, ensuring responses are always accurate and well-written.
Processing and follow up on Purchase Orders; processing expense reports in a timely manner using the Concur system; and handling IT Service Requests
Office supply ordering and management
Meeting and event planning/coordination ranging from 10 to 200+ employees

Minimum Qualifications:
Proficient knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) - Heavy Outlook and PowerPoint. Knowledge of Visio is a plus.
Must be highly organized and possess strong interpersonal skills as well as analytical and problem-solving skills. Must also have a sense of urgency when working with deadlines.
Ability to take initiative to make contacts with key players and collaborate effectively with all levels of the organization, as well as other administrative assistants.
Ability to successfully juggle and prioritize multiple administrative tasks from day to day being flexible and open to change while also being able to work independently when needed. Must also maintain confidentiality when handling projects or information that is of a highly confidential nature,
At least 5+ years of related experience as an Executive Assistant or Senior Secretary in a major corporate setting.
Welcome to an open lane of possibility. Drive your career forward and join the company leading the technology and business evolution of the automotive industry by applying today.

All of us at Nissan – regardless of functional area or expertise – share a passion to design, manufacture, and sell high-performance vehicles. It is Nissan’s policy to provide Equal Employment Opportunity (EEO) to all persons regardless of race, gender, military status, disability, or any other status protected by law. Candidates for this position must be legally authorized to work in the United States and will be required to provide proof of employment eligibility at the time of hire.