Senior Executive Assistant - Legal

Fluor Corporation - Irving, TX (30+ days ago)4.2

Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, fabrication and modularization, commissioning and maintenance, as well as project management services, on a global basis. It is also ranked first in Fortune’s survey of World’s Most Admired Companies in the Engineering Construction industry category. Fluor is currently seeking a Senior Executive Assistant in our Legal Department, who will be located at the Dallas Headquarters’ office in Irving, Texas. The role will provide support and assistance for four (4) attorneys. Responsibilities for this position will include the following. The successful candidate will be expected to: • Be highly connected to attorneys’ activities and display initiative in order to be proactive and anticipate their needs • Handle very sensitive, confidential, and proprietary matters on a routine basis with discretion • Handle administrative duties with minimal supervision such as managing schedules, covering telephones, coordinating meetings (teleconferences, video teleconferences, and webinars), preparing reports, presentations, and expense reports, reconciling MasterCard accounts, etc. • Perform general office duties including faxing, making copies, filing, distributing mail and ordering supplies • Create and edit legal documents and general correspondence • Refer and handle matters requiring attention in the attorneys’ absence • Prepare and maintain files and various legal databases • Enter time sheet information and prepare billable hour report • Coordinate global travel arrangements including making airline, hotel and car arrangements, monitoring travel and updating traveler with any changes, processing visa applications and adhering to security travel advisories • Use the internet for research and business purposes • Network with other executive assistants to strengthen relationships and leverage knowledge of company processes and practices • Other duties as assigned To be Considered Candidates:Must be authorized to work in the country where the position is located and be able to interview on site.
Basic Job Requirements

• Minimum Ten (10) years of experience as an administrative assistant, with a minimum of five (5) years administrative support at the executive level
• Intermediate level expertise in standard software used in word processing, creating spreadsheets and presentations, e-mail file management/storage, schedule management and database management (e.g. Microsoft Word, Excel, PowerPoint, Lotus Notes, Microsoft Access)
• Must create and submit expense reports, ensuring compliance with Fluor’s travel policies
• Demonstrated ability to work in an atmosphere dealing with highly confidential and privileged matters
• Must be a local candidate

Other Job Requirements

• Ability to accomplish tasks with minimal supervision
• Strong interpersonal and communication skills, both written and verbal
• Experience interfacing with various levels of management including top-level executives
• Superior organizational skills, judgment, and flexibility
• Team player
• Excellent customer service and telephone skills
• Superior follow-up and attention to detail
• Ability to work quickly, but accurately
• Excellent Proofreading skills
• Demonstrated ability to multi-task, work in a fast paced environment, and prioritize workload
• Prompt storage and retrieval of information

Preferred Qualifications

• HR or Legal experience and Spanish fluency helpful but not required
• Secretarial Program certificate

Degree Required


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