Palm Beach State College Job Description |Human Resources
Job Code: SECDIS
Job Title: SECURITY DISPATCHER
Pay Grade: 55
Responsible for providing dispatch functions and clerical support within the security department on the Lake Worth Campus. Receives and transmits radio communications. Observes video camera surveillance monitors to various areas of the campus. Handles ongoing radio dispatch duties and contacts appropriate individuals for medical emergencies. Issues parking decals, tracks time and attendance, and processes department payroll. Prepares correspondence, maintains citation and call log documents, and accurately responds to inquiries. Performs other administrative/clerical duties as assigned.
Duties and Responsibilities
Compile and compute payroll for employees.
Coordinate the activities of one or more staff. Assist in scheduling and administrative requirements. This may include student workers, part time, full time, temporary, and/or volunteers.
Communicate to college personnel and others through written and online methods administrative and informational matters, as necessary.
Maintain and control records. Includes database, logs, cost records, and general records. Does not include bookkeeping.
Issue faculty, student and staff parking authorizations and issue related reports.
Welcome and assist persons who come into the department.
Monitoring status of emergency communications systems to include video surveillance.
Type and edit forms, reports, memos, and correspondences. Includes word processing.
Set up and organize files and manuals; count and alphabetize records; keep files up to date; distribute as needed.
Read mail, highlight action or important items, and attach relevant files or information for supervisor’s review.
Respond to routine correspondence under own signature or draft response for supervisor’s review on more complex correspondence. Follow up on items delegated by supervisors to others.
Make photocopies and/or scan documents into the system.
Receive, make or transfer telephone calls.
Screen calls for supervisor and respond to routine questions.
Gather routine oral information from (or make oral requests of) other administrative, maintenance or clerical employees and/or outside vendors, customers, or the public.
Prepare general correspondence.
Input and edit standard text for routine correspondence and reports.
Determine need of office supplies, equipment, and materials. Replace or purchase new office supplies and equipment, as needed.
Assist personnel with operating office equipment such as personal computers, printers, copying machines, etc. as well as software programs, providing training when necessary.
Maintain timesheets for departmental personnel. Reconcile timesheets with recorded employee absences. Perform payroll adjustments, as needed. Verify information and submit to supervisor for approval.
Assist in the preparation of electronic purchase orders and may transfer budget items, as needed.
Input information into Autotract/DMV system monthly.
Contact appropriate individuals for medical emergencies.
Handle ongoing radio dispatcher duties.
Direct emergency medical personnel to the appropriate areas of the campus during emergency situations.
Education and Experience :
High School Diploma or G.E.D.
Minimum of one year related experience.
Knowledge, Skills, and Abilities :
Microsoft Office Professional or similar application.
Effective customer service skills.
Good verbal and written communication skills.
Work Environment and Physical Demand:
Reach and grasp objects.
Stoop, bend, kneel, crouch, or crawl.
Stand for extended periods of time.
Use of video display terminal.
Use of manual dexterity and fine motor skill.
Communicate information orally and in writing.
Receive and understand information through oral and written communication.
Proofread and check documents for accuracy.
Please review the following information in order to apply for a position at Palm Beach State College:
Carefully review the minimum qualifications advertised for the available position as only applicants meeting the minimum requirements will be considered.
Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon the passing of a drug test and upon completion of a criminal background investigation.
An important goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.