At Red Hat, we connect an innovative community of customers, partners, and contributors to deliver an open source stack of trusted, high-performing solutions. We offer cloud, Linux, middleware, storage, and virtualization technologies, together with award-winning global customer support, consulting, and implementation services. Red Hat is a rapidly growing company supporting more than 90% of Fortune 500 companies.
The Red Hat Sales Operations team is looking for an Executive Assistant to join us in Raleigh, NC. In this role, you will support the Vice President of Global Sales Operations and Strategic Planning. You’ll serve as the main point of contact between executives, employees, business associates, customers, and partners. You'll manage the day-to-day office agenda, including calendar management, coordinating complex travel arrangements and related expense reports. As an Executive Assistant, you’ll need to be highly organized and have excellent interpersonal skills to help maximize the use of the executive’s time and minimize interruptions. You'll also need to be able to thrive in a fast-paced environment and demonstrate passion for helping Red Hat achieve its goals.
Primary job responsibilities
Provide full administrative support to the executive
Own calendar and schedule management, anticipating needs and proactively and effectively managing the executive's time accordingly while prioritizing customer and partner meetings
Ensure that requests are responded to in a timely manner and use your best judgment to assist and make decisions without supervision when applicable
Screen and manage phone and email inquiries and requests
Plan all internal and external meetings for the organization; manage the agenda, logistics, presentations, follow-up, and any other associated action items
Prepare and review expense reports in compliance with Red Hat’s policies
Coordinate travel arrangements, managing complex itineraries and booking flights, hotels, ground transportation, etc.
Help compose and edit presentations and documents for senior management, events, and customer meetings
Build relationships with other executive assistants worldwide, both internally and with customers and partners externally
Manage and track key projects and deadlines and monitor deliverables on behalf of the executive, e.g., yearly performance reviews, quarterly bonus allocations, all-hands calls and meetings, sales kickoffs, and partner conferences
Maintain deep knowledge of company operations, policies, and procedures
Use Salesforce.com (SFDC) to help the executive run reports
Work cross-functionally in preparation for company meetings, organizational communications, etc.
Be proactive in anticipating the executive’s needs and solving challenges before they escalate
Effectively manage the details of highly confidential and critical company projects
Perform routine administrative and logistical duties like answering calls and correspondence, filing, copying, faxing, etc.
7+ years of experience working as an executive assistant, preferably supporting sales executives
Proven ability to prioritize, handle multiple tasks, and meet deadlines in a fast-paced environment while maintaining high attention to detail
Solid work ethic and positive attitude; ability to work as part of a team
Demonstrated ability to manage multiple projects and tasks with solid analytical skills
Experience creating presentations and excellent written and verbal communication skills
Proven experience ensuring that the executive's calendar is properly managed to maximize the effective use of their time, allocating time to critical areas as needed
Experience coordinating global calendars while working across numerous time zones
Experience monitoring and tracking impending deadlines
Proven ability to work on your own and display ingenuity in anticipating and handling situations that may arise
Bachelor’s degree is a plus
Red Hat is proud to be an equal opportunity workplace and an affirmative action employer. We review applications for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.
Red Hat does not seek or accept unsolicited resumes or CVs from recruitment agencies. We are not responsible for, and will not pay, any fees, commissions, or any other payment related to unsolicited resumes or CVs except as required in a written contract between Red Hat and the recruitment agency or party requesting payment of a fee.