Conference Coordinator II (S00883P)

University of Texas at Arlington - Arlington, TX (30+ days ago)4.3

Position Information
Posting Number S00883P
Position Title Conference Coordinator II (S00883P)
Department University Ctr and SummerCamps
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday – Friday 8:00 a.m. to 5:00 p.m.

Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Job Summary
To provide advanced professional level skills and abilities in the development, coordination, and administration of event services for University Center Operations to various on-campus and/or off-campus groups. Supervision of professional staff (administrative assistant) and oversight of front desk reception area. Responsible for coordinating and executing UC Advance Planning initiatives and working with Special Events in a personable one-on-one manner to ensure success of decanal, presidential, or administrative level events.

Essential Duties and Responsibilities
Supervise Professional Staff [Administrative Assistant], who will interview, hire, and train UC front desk receptionists. Ensure professional development of staff.

Meet with Departments to provide assistance in conference, meeting, or special event coordination. Utilize Social Tables software to create renderings for some events.

Meet with Special Events department in Development to ensure the highest level of support for executive and/or presidential level events.

Meeting with External Clientele to provide assistance in conference, meeting, or special event coordination. Assign resources to UC team members to assist.

Input data into Event Management Software (EMS) to track meetings and events. This entails the most appropriate room placement, assigning resources, and communicating with the client concerning their assignments. Monitor the database to ensure proper information is kept up to date and accurate. Assist with EMS software to include but not limited to facility configuration, user configuration, reporting, inventory tracking, personnel tracking, and the occasional onboarding and training of other UTA departments.

Create communication to inform campus community, assemble, administer and run the Advance Planning (Cosmic) Calendar process for the University Center and West Campus Center.

Other Duties as Assigned

Required Qualifications
Bachelor’s degree in Higher Education, Business Administration, Hospitality Management, or a related field. Three (3) years coordinating and/or facilitating conferences and/or special events or the equivalent experience. Strong writing and verbal communication skills.

Preferred Qualifications
Master’s degree in Higher Education, Business Administration, Hospitality Management, or related field. Five plus (5+) years of professional experience coordinating and/or facilitating conferences and/or special events in a university or educational setting working in or with a student union facility. Previous experience working with Event Management Software (EMS), and teaching staff how to use it. One (1) year of supervisory experience.

Working Conditions
Special Conditions for Eligibility
EEO Statement
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Posting Detail Information
Number of Vacancies 1
Desired Start Date
Open Date
Review Start Date
Open Until Filled
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: If no high school diploma or GED, list highest grade completed; If some college or college degree, list school name, degree type, major.