Job #: req6790
Organization: World Bank
Sector: General Services
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Washington, DC,United States
Required Language(s): English
Closing Date: 4/30/2020 (MM/DD/YYYY) at 11:59pm UTC
About the World Bank
The World Bank Group is one of the world’s largest sources of funding and knowledge for developing countries. Its five institutions share a commitment to reducing poverty, increasing shared prosperity, and promoting sustainable development. Two of the five institutions, the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA), form the World Bank. Together, these institutions provide financing, policy advice, and technical assistance to governments of developing countries. IDA focuses on the world’s poorest countries, while IBRD assists middle-income and creditworthy poorer countries.
The Publishing Associate position is located in the Design and Publications Unit (GCSDE) of the Business Services Department (GCSBA) of the World Bank’s Global Corporate Solutions Department. The Publishing Associate works under the supervision of the Editorial Production Team Lead and reports to the Senior Program Manager of GCSDE. The team is part of the World Bank’s cross-VPU Formal Publishing Program.
The Publishing Program works to advance the World Bank Group’s knowledge and learning objectives and communication goals by developing, producing, licensing, promoting, distributing, and preserving print and electronic publications that disseminate the World Bank Group’s knowledge, research results, and data through a variety of multimedia channels. The Publishing Program works to ensure that the knowledge-sharing effort is cost-effective and environmentally responsible.
The Publishing Associate is an experienced publishing professional with a strong editorial background and a demonstrated ability to manage publishing projects. S/he works productively with authors, fellow team members, and vendors/freelancers, and s/he ensures the quality of editing, design, and typesetting.
Duties and Accountabilities
Develops an in-depth understanding of client expectations in order to develop appropriate work strategies and priorities.
Asks probing questions to understand the client's underlying needs; offers solutions to meet those needs.
Anticipates client needs and proactively addresses them.
Takes personal responsibility and accountability for timely response to client queries, requests, or needs.
Advises clients and colleagues on the Publishing Program’s practices in areas of editorial and typesetting standards, electronic publishing formats and conventions, technical standards, print, dissemination, print on demand, costs, style, and scheduling.
Sustains effective relationships with key constituencies, including clients, publishing partners, colleagues across the Publishing Program, GCSBA colleagues, and external vendors and consultants.
Liaises with the GCSBA customer service team for design, as appropriate, and for printing.
With the Editorial Production Team Lead and other team members, participates in procurement activities for the recruitment of editorial and typesetting vendors.
Drawing on experience, makes recommendations to the Team Lead to support high service levels and client satisfaction.
Identifies and hires appropriate vendors and consultants for editing, typesetting, design, proofreading, and indexing, and monitors their work and track record across projects.
Liaises with and oversees the work of external vendors to ensure adherence to Publishing Program specifications for all categories of publications.
Monitors and manages workflows to ensure that established standards, schedules, costs, and quality are met.
Assesses the quality of work produced by vendors and consultants and provides feedback when needed.
Works independently, proactively seeking guidance as needed from more senior staff.
Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so. Appropriately allocates and prioritizes resources to get the job done in the context of the defined goals.
Identifies and acknowledges risks and actively employs strategies and solutions, working collectively with others to mitigate them.
Makes good cost-benefit decisions to meet work program objectives.
Assesses each manuscript to determine the best publishing approach: level of editing, degree of design intervention, template to be used, type of workflow, and best-suited vendors and consultants. In developing a publishing strategy, takes into account the content, client objectives, timeline, and budget.
Independently manages the editorial production of projects assigned by the Editorial Production Team Lead, including flagships (category 1), other peer-reviewed publications (category 2), and Basic and Knowledge Publishing products, and ensures timely delivery of these titles to the print and conversion team in Editorial Production for printing and dissemination.
In addition, manages rush proofs, embargo requests, overview booklets, policy notes, conference/advance editions, and all ancillary products in close consultation with stakeholders.
Conducts upstream production planning of flagships and other major publishing projects with authors and the Publishing Program’s Acquisitions team in DEC (Development Economics Group).
Coordinates multiple contributions by author teams/units for major publications, obtains clearances, and negotiates text and other changes, particularly on sensitive subjects.
By communicating best practices to vendors and maintaining the product record in the publications database, ensures the accurate creation and transmittal of metadata for each publication, in support of electronic product development.
Utilizes publishing systems and tools throughout the editorial production lifecycle, including for PO/contract creation, metadata management, content management, status tracking, and chargeback.
Contributes to the Publishing Program’s strategic direction on new electronic products; participates in e-product development throughout the lifecycle, including budgeting, procurement, requirements gathering, quality assurance, and internal governance procedures.
Keeps abreast of and monitors publishing industry and technical standards and developments in the area of responsibility.
Master’s degree (Communications, English, Economics, Journalism, International Relations, Publishing, or related fields) and two years’ relevant experience, or bachelor’s degree (Communications, English, Economics, Journalism, International Relations, Publishing, or related fields) and four years’ relevant experience.
Excellent writing and editing skills, with a strong command of English grammar, punctuation, language style, and use.
Ability to research, analyze, and synthesize information.
Ability to prioritize, work well under pressure, and capably handle multiple tasks within tight deadlines without sacrificing quality.
Experience working with cross-functional teams and recognition as a results-oriented team player who is adaptable to changing business needs.
Strong diplomatic, interpersonal, and team skills; demonstrated client orientation; and ability to work effectively in a diverse and multicultural environment.
Proactive attitude with a high degree of initiative, independence, reliability, adaptability, and ability to anticipate and resolve problems.
Demonstrated willingness to provide help, assistance, and support to others as needed, and to lead or follow, depending on the needs of the team.
Understanding of and experience in publishing business best practices.
Proficient in Microsoft Office, Adobe Acrobat, and using FTP. Preferably, familiar with title management and similar systems/databases.
Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.