Senior Court Clerk - Wright County (01085929) FY180095

Minnesota Judicial Branch - Buffalo, MN (30+ days ago)4.1


The Tenth Judicial District seeks an In Court -Senior Court Clerk – for Wright County Court Administration (Buffalo, MN).

Address: 10 2nd Street NW, Rm 201, Buffalo, MN 55313
Location: 2nd floor of County Government Center

This AFSCME represented position is posted for bidding in accordance with the AFSCME labor agreement.
  • This position is being posted for internal and external application simultaneously and will expire April 26, 2018 11:59 PM
  • Interviews for this position will be held on May 4, 2018

The Tenth Judicial District, Wright County is accepting applications for a Senior Court Clerk to work as an In Court Clerk. Work includes performing mostly courtroom work that requires great flexibility in that it rotates among various specialized case types, as well as clerical duties. This is a fast-paced, highly detail oriented Senior Court Clerk position. This position involves advanced court clerical and courtroom work to provide effective administrative support for court caseloads. Performs tasks of complexity that deal with the processing of cases through the court system. This position requires the application of good independent judgment; involves a considerable amount of live data entry and demands the ability to perform multiple tasks at once. This position requires good communication, organization and decision making skills, close attention to detail as well as other knowledge, skills and abilities listed below.

This is advanced court clerical work coordinating calendar activities and scheduling proceedings for one or more district court judges in Wright County. Work is reviewed by a supervisor or lead worker through observation of operations for conformance with policy, procedures and standards for results achieved.

Example of Duties (The following description of this position is condensed for purposes of posting and is not intended to be a complete list of job duties and responsibilities)
  • This position performs varied court clerical work involved in case processing manually, on Minnesota Court Information System (MNCIS) or other related computer systems; use of document imaging system; schedules hearings and determines file processing requirements and takes necessary action in accordance with court rules and procedures.
  • Daily contact with judges; with the general public, attorneys and representatives from outside agencies for the purpose of answering questions relative to court policies and procedures, providing referral for further assistance, providing information on case status and court records, and working with local law enforcement agencies and personnel for the purpose of exchanging information on court cases and proceedings.
  • Enters in the computer system, required permanent record information such as case events, bail information, case activity, dispositions and sentencing. May report information to Department of Public Safety and Bureau of Criminal Apprehension, as applicable.
  • Performs courtroom clerical duties; prepare calendar, case files and forms for court; check people in and calls the calendar; administer oaths to interpreters, witnesses and jurors; take court minutes, and/or may operate electronic recorder to record proceedings; set court dates for next appearance; prepare real time MNCIS criminal disposition orders; prepares court orders; enters exhibits; may prepare orders for judge signature and works with jurors, as needed.
  • Participate in and coordinate the scheduling and calendaring of hearings for a judge's individual block calendar, including contacting attorneys and parties concerning rescheduling, continuances, and trials; sends out notices and makes appropriate record entries.
  • Perform front counter work to included assisting public in filling out various applications and forms, receipting money, and answering routine questions for all case types.
  • Perform caseload duties, as assigned.

Knowledge Skills and Abilities:
  • Knowledge of legal terminology
  • Knowledge of modern office practices and procedures
  • Ability to read and interpret legal documents of varying type and complexity.
  • Ability to make decisions in accordance with laws, regulations, and departmental policies and procedures.
  • Ability and willingness to work in a high-volume, detailed and fast-paced courtroom environment.
  • Ability to take direction well and maintain a professional and positive attitude through challenging circumstances.
  • Thorough knowledge of and adherence to court procedures and policies, legal documents, laws and legal factors pertaining to the court or area of assignment.
  • Ability to express ideas concisely and clearly, both orally and in writing, as well as understand and follow oral and written instructions.
  • Ability to establish and maintain effective working relationships with co-workers, justice partners, customers, judicial officers and others.
  • Knowledge of Microsoft Office software and a good understanding of computer operations.
  • Ability to learn, adapt and utilize new technology, including electronic document management.
  • Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies and statutes.
  • Ability to organize and prioritize work and perform multi-step functions using manual and electronic processes.
  • Ability to communicate effectively and respectfully with public regarding court proceedings.

Typical Qualifications Minimal Qualifications:
Graduation from high school or vocational school; at least 6 months of legal/court experience; ability to work in a high volume, detailed and fast-paced court environment,
Possesses excellent: computer skills, customer service skills, attendance and punctuality record, verbal and written communication skills, and organization skills. Must have good independent judgment and be very reliable, dependable and accountable. Is proficient with Microsoft Office programs and possesses the knowledge, skills and abilities listed above.

Preferred Qualifications:
Knowledge of MNCIS Computer Program.

Working Conditions:
Work is performed primarily in an office setting and in a courtroom, which may have limited workspace. Work may involve exposure to testimony or evidence that may be disturbing. Work is essentially sedentary with occasional walking, standing, bending and carrying items up to 25 pounds; such as, papers and files. Most assignments require periods of extended sitting and computer use.

Supplemental Information HOW TO APPLY:
Please apply for this position online by clicking the Apply link near the top of this page.

This AFSCME-represented position is posted for bidding, internal, and external application simultaneously, the filing of AFSCME-represented positions is governed by the contract, which require that represented candidates are considered first and in order of seniority.

Court employees applying for this position must have successfully passed their original 6 month probationary period and served 6 months in their current position prior to applying for this position. Current judicial branch employees must be in good standing to apply for this position.

Current State Employees (non-Judicial Branch): Please note that employment provisions (including but not limited to seniority and leave accrual) vary between the three branches of government. If you are considering a transfer to another branch of state government, you are highly encouraged to explore these differences. We recommend that you contact HR for the department where you are currently located and the HR department of the posted position.

Successful candidate will be required to pass a criminal background check prior to appointment.

Successful candidate will be required to serve a probationary period upon appointment.

COMPENSATION AND BENEFITS:
  • Full state of Minnesota Benefit package. The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, a defined benefit pension plan, tax-deferred compensation, 11 paid holidays per year along with sick and vacation leave.
  • Employment with the Minnesota Judicial Branch is eligible for Public Service Loan Forgiveness and we offer a Tuition Reimbursement program for employees who are attending college.
  • More information can be found on the benefits tab at the top of this page.

If you have questions about this position, please contact
Leslie.Waterhouse@courts.state.mn.us