Executive Assistant SF Office

Kraken - San Francisco, CA3.0

Full-time

By joining Kraken, you’ll work on the bleeding edge of bitcoin and other digital currencies, and play an important role in helping shape the future of how the world sees and uses money. At Kraken, we constantly push ourselves to think differently and forge new paths in a rapidly growing industry fraught with unexplored territory, which is why Kraken has grown to be among the largest and most successful bitcoin exchanges in the world. If you’re truly interested in pushing the envelope by disrupting an industry that some say cannot be disrupted, then we just might have the job meant for you. Kraken is a place for dreamers and doers - to succeed here, we firmly believe you must possess each in spades. Check out all of our job postings here https://jobs.lever.co/kraken.

Responsibilities

  • Work with a sense of urgency both independently and with our office management staff in support of our C-level executives
  • Embody positivity and superior communication skills while being available 24/7 to the leadership team to provide assistance as needed
  • Maintain organization and scheduling of multiple calendars by being proactive and able to manage competing deadlines
  • Monitor up to 8 email accounts
  • Facilitate in-person and remote meetings by setting appointments, scheduling travel, and establishing video and audio conference calls
  • Help prepare for key strategic meetings (i.e. create summarized agendas)
  • Help with approving travel for employees
  • Approve expense reports
  • Track Executive(s)’ action items and requests; include status updates Deflect questions that go to Executive(s) to other appropriate members on the team
  • Perform research and desk tasks- go through LinkedIn contacts and compile information on certain types of individuals; build simple spreadsheet following explicit instructions; pull information from companies and Executives from those companies
  • Exercise excellent judgement, being attentive to every detail and the repercussions of each decision made
  • Anticipate problems before they arise by planning for multiple contingencies and maintaining awareness of technical and logistical challenges
  • Build relationships with the broader team while acting as a gatekeeper for the C-level executives
  • Support projects both big and small with no job too insignificant and no challenge too great
  • Initiate event and party planning to ensure high engagement, being just as comfortable establishing a small Magic the Gathering employee tournament as you are planning for a large investor conference

Requirements

  • 3-5+ years as an Executive Assistant (EA) for a technology growth company or similarly fast paced environment (experience working with the CEO preferred)
  • Efficient, self sufficient, and accessible 24/7 to the Executive Team
  • Ability to maintain confidentiality as it relates to upcoming staffing changes, product development, and non-public information, with a particular emphasis on digital privacy and security
  • Demonstrate a positive outlook while interacting with all levels of employees
  • Inherent skills in organization and prioritization with the ability to manage strong personalities and demanding timeframes
  • Natural talent to effortlessly improve a process and the uncanny ability to bring order out of chaos, as well as remaining calm during periods of disorganization
  • Strong sense of urgency when projects are assigned
  • The ability to complete a task quickly while anticipating the need to plan for another project in short succession
  • Highly proficient with Google Suite and Apps, Mac, MS Office Suite, and generally tech savvy
  • Must be able to carry 30 pounds up two flights of stairs
  • Knowledge of Crypto/Bitcoin/Blockchain strongly preferred
  • Comfortable with domestic and International travel and free of visa limitations
  • Openness to work alongside dogs
  • Experience with account payables function would be a huge plus
  • Bilingual in English and Japanese would be a plus

Job Type: Full-time

Experience:

  • Executive Assistant: 4 years (Preferred)

Language:

  • Japanese (Preferred)