Assistant to the Director (Oakland Animal Services)

City of Oakland, CA - Oakland, CA

The Position

Are you passionate about animal welfare? The City of Oakland is currently recruiting to fill one (1) Assistant to the Director position in the Oakland Animal Services Division within the City Administrator's Office. This is an exciting career opportunity for an individual with strong management skills and a passion for animal care and animal services.

The Assistant to the Director will provide strategic and functional oversight of Oakland Animal Services. Under administrative direction, the Assistant to the Director will assist the Department Head with management and administration of an agency or department; perform complex policy and program development, research, analysis and planning; coordinate Council and City Manager support functions; prepare reports and draft proposed legislative policy; supervise a small administrative staff; and perform other duties as assigned.

The Oakland Animal Shelter handles approximately 6,000 animals per year with a daily population of approximately 125 dogs, 170 cats, and a variety of other mammals, reptiles and birds. The ideal candidate will have supervisory or higher level experience in an animal control/shelter environment. In partnership with the Director, and with the ideal candidate will possess broad experience in the field of animal sheltering and knowledge in dog and cat husbandry, common medical problems, and appropriate care. In addition, the ideal candidate will build and foster a proactive, customer service-oriented and accountable organizational environment. The ideal candidate will demonstrate a commitment to Oakland's vision, mission and organizational priorities, create a supportive environment for its employees and can strategize, prioritize and execute programs and services. Also, the ideal candidate will be able to manage multiple projects and priorities and to implement change as necessary within budgetary constraints.

Moreover, the Assistant to the Director will possess the ability to interact and work effectively with a diverse group of people at all levels of the organization and cultivate supportive relationships through open communication and resolution-based approaches. The Assistant Director will also lead through collaboration, team building, mentoring, coaching and train staff and volunteers, and model this leadership style for others.

This position is an at will position, exempt from the provisions of the City of Oakland Civil Service Rules.

Examples of Duties

Provide daily administrative support to the department head; act as a liaison between department and outside agencies.
Assist in development of short and long range planning for departmental activities.
Direct, supervise and evaluate subordinate professional and sub-professional personnel.
Research, prepare and analyze complex reports; prepare draft legislation in response to Council and City Manager requests.
Respond to and resolve citizen questions and complaints.
Develop and implement computer systems and applications.
Review City Council agenda materials and staff reports.
Direct and participate in public information projects.

Minimum Requirements for Application

The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification. Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable:

Bachelor's degree from an accredited college or university in public or business administration, accounting, or a related field. A Master's degree is desirable.

Five (5) years of progressively responsible experience performing complex administrative duties including two years of supervisory experience. Five (5) or more years of progressively responsible experience performing complex administrative duties in animal welfare, behavior, and care and/or shelter operations, with at least two (2) years of supervisory experience is highly desirable.

Knowledge of:
Principles of management, supervision and training.
Administrative organization principles.
Practices and methods of procurement and contract administration.
Applications and implementation of computer systems.
Municipal government, organization and legislative procedures.

Ability to:
Establish, evaluate and implement administrative/operational policies, practices and procedures.
Assess, develop and administer appropriate organizational and staffing structures.
Negotiate and administer a variety of administrative contracts.
Provide leadership and direction to staff.
Coordinate functions and activities between departments and outside agencies.
Prepare and analyze complex reports of a general and technical nature.
Communicate effectively and persuasively in both oral and written form.
Analyze and solve problems.
Establish and maintain effective work relationships with those contacted in the performance of required duties.

License or Certificate / Other Requirements:
An incumbent in this position is expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be an efficient method for traveling to required locations. An individual appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

Supplemental Information

How to Apply

Submit an employment application, supplemental questionnaire, and current resume prior to the closing time of the job announcement. Allow sufficient time to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).

Our online application system is provided by NEOGOV. If you have problems while applying online, please contact NEOGOV's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.

You may also call the City of Oakland, Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration.

The City of Oakland is an EEO/ADA Employer.