ADMINISTRATIVE ASSISTANT ll

State of Arizona - Mesa, AZ3.6

Full-time
Arizona Department of Child Safety

A New Beginning for Arizona’s Children

PERSONNEL LIAISON
Southwest Region

1201 S. Alma School Rd.

Mesa, AZ 85210

www.dcs.az.gov

JOB SUMMARY:

This position processes personnel actions and performs secretarial and administrative functions of a standard and confidential nature.

JOB DUTIES:

- Prepares and submits hiring requisitions

- Arranges interviews and submits hire paperwork

- Screens and routes incoming calls and answers general inquires

- Composes correspondence

- Prepares agenda and meeting materials

- Distributes incoming/outgoing mail

- Building liaison

- Establishes and maintains confidential files

- Compiles and computes monthly statistical reports each month

- Processes payroll and communicates related information

- Submits, files and maintains Level One Fingerprint Clearance Cards

- Performs other duties appropriate to the assignment

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

- Styles and formats of difficult and complex reports

- Composing routine letters and memos

- Preparing and coordinating meeting/conference agendas

- Business English, grammar and spelling

- Basic mathematics

- Department of Child Safety (DCS) Personnel Rules and Regulations

- Human Resources Information Solution (HRIS) system

Skill in:

- Verbal and written communication

- Establishing and maintaining interpersonal relationships

- Detailed work with accuracy and speed

- Standard administrative functions

- Gathering and summarize data for reports

- Responding to public with tact, diplomacy and in timely manner

- Working with material of a confidential matter

- File maintenance

Ability to:

- Adapt to changing priorities

- Collaborate and coordinate completing assignments with other staff and agencies

- Answer multiline telephone

PREFERRED QUALIFICATION(S):

- Completing Personnel Action Transmittal (PAT) Forms

- Use of Children's Information Library and Data Source (CHILDS)

- Use of HRIS

- Familiar with entering timesheets

PRE-EMPLOYMENT REQUIREMENTS:

Employment is contingent on the selected applicant passing a background investigation.

BENEFITS:

We offer a comprehensive benefits package that includes:

- Sick leave

- Vacation with 10 paid holidays per year

- Health and dental insurance

- Retirement plan

- Life insurance and long-term disability insurance

- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2903. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.