This is administrative support work performing a variety of clerical duties in a court of law. Typical cases involves delinquency or dependency cases (such as traffic citations, juvenile misdemeanor and felonies, delinquent restitution audits and hearings, drug court, civil trials and detention hearing), domestic violence, unified family court cases and county civil (small claims).The work requires a knowledge of clerical practices and procedures used in a court of law which is learned on the job or through related experience. Trains, assigns, monitors and reviews the work of new employees. Contacts require courtesy, tact and effectiveness in dealing with others while providing interpretive or advisory information, requesting information or obtaining clarification. The work is semi-routine and involves similar situations requiring choice of correct procedure. The work is performed in courtroom and office environments, -with some exposure to -hazardous materials and unpleasant odors, but they are known, predictable and controllable. Work schedule will include working some overtime and weekends. Operates standard office equipment including personal computers. The physical demands are not constant, however, may routinely sit for extended periods without a break and move case file boxes and court evidence weighing up to 25 pounds. The work is performed under general supervision where the work assignments are varied and, although subject to standard practices and procedures, the worker is permitted some latitude to set own priorities subject to supervisor approval.
Examples of Work
Prepares docket or calendar of cases and distributes according to distribution schedule.
Prepares case records and files for court proceedings.
Prepares and distribute forms detailing defendant's detention status.
Prepares orders for instant drug screens.
Accepts, reviews and records filing of legal papers.
Answers questions concerning court records and files.
Input and/or prepare documentation for input into computer case management system.
Assists the public in a friendly manner
Administers oaths to witnesses.
Accepts, marks, and maintains evidence and exhibits introduced in court.
Records case disposition, court orders and arrangements for payment of court fees.
Prepares audits on all cases with delinquent restitution.
May collect court fees or fines and records amounts due.
Reviews /prepares judgment and sentences on disposed cases.
May train, assign, monitor and review the work of new employees.
Demonstrates proficiency in the Clerk of the Circuit Court/City of Jacksonville's Core competencies.
Performs related work as required.
Knowledge, Skills and Abilities
Knowledge of clerical practices and procedures used in a court of law.
Knowledge of the laws and statutes, rules, regulations and procedures governing the acceptance, custody, filing and recording of legal documents, exhibits and evidence.
Knowledge of Business English.
Knowledge of legal terminology as it relates to court records and files.
Knowledge of sentencing guidelines, - probation procedures and guidelines.
Ability to perform basic mathematical computations as they relate to court activities.
Ability to maintain composure during stressful situations.
Ability to multi-task and prioritize.
Ability to understand and follow complex oral and written instructions.
Ability to simultaneously listen, select proper forms, record information, interpret file data, prepare and rapidly distribute correct information to the Judge, regarding court procedures and processes in a fast pace environment.
Ability to operate standard office equipment including personal computers.
Ability to communicate effectively.
Open Requirements/Supplemental Information
A three year combination of education and/or experience in legal or court related clerical support work.
Depending on assignment, a valid Class E Driver's license is required to be maintained during employment in this class.
May be required to furnish an automobile in operable condition for use in City business for which mileage compensation will be paid.
The probationary period for this classification is six (6) months.
Depending upon assignment, the position may perform safety-sensitive functions and if so, is subject to pre-employment and random drug/alcohol testing programs as set forth in the City of Jacksonville's Drug Free Workplace Policy (Directive 0401).
ONLINE APPLICATION REQUIRED.
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If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference
If a candidate believes he or she was not afforded veteran's preference, he or she may file an email complaint or written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Veterans Preference Coordinator
11351 Ulmerton Road, Suite 311
Largo, FL 33778-1630