Secretary (Office Automation)

U.S. Federal Government - Atlanta, GA4.3

Full-time | Part-time
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Duties
Summary
This position is located in Region 4, Water Division, Oceans, Wetlands & Streams Protection Branch, Atlanta, GA.

About Region 4: https://www.epa.gov/aboutepa/about-epa-region-4-southeast

If selected, you must work at the location stated in this announcement.

Responsibilities

You will:
  • Maintain division/office manager's calendar and schedule appointments.
  • Prepare outgoing correspondence, reports, studies, etc.
  • Make travel arrangements for the division/office managers and staff.
  • Use office automation and web-based systems to provide administrative support and maintain record keeping responsibilities.
  • Provide training to division/office staff on administrative practices.
You will spend less than 25% of your work time on contracts, grants/cooperative agreements, and/or interagency agreements.

Supervisory status
No

Promotion Potential
08

Job family (Series)
0318 Secretary

Similar jobs
Office Secretaries
Secretaries, Office
Requirements

Requirements
Conditions of Employment
If you are selected, a pre-employment background check is required.
You must submit a resume and required documents (see How to Apply section).
You must be a U.S. citizen.
You must be able to type at least 40 words per minute.

If you are selected, you must complete a one year probationary period.

This position is designated as Low Risk and requires a background investigation. Unless an appropriate background investigation is already on record with the Office of Personnel Management, you must undergo a background investigation.

Qualifications
You do not need a degree to qualify for this position.

We are looking for at least one year of specialized experience related to this position as described below:

To qualify for the GS-08 level, you need to have at least one year of full time experience equivalent to the GS-07 level defined as maintaining supervisor’s calendar and scheduling meetings; making travel arrangements; providing administrative guidance to staff.

Your answers to the on-line assessment will be used to evaluate your competencies in the following areas: 1) Ability to work collaboratively with division/office administrative staff; 2) Skill in written communication; 3) Ability to make travel arrangements 4) Ability to use and advise on web-based systems; 5) Ability to advise others on administrative procedures and practices.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

If you have part-time work experience, read this: EPA Announcement Policies and Procedures .

Education
Additional information
Except in special circumstances, those new to the federal government will be hired at the starting salary (step 1) of the applicable grade range listed above.

Are you a Displaced Federal Employee? If so, please read the Required Documents section and visit the EPA website for additional information: EPA Announcement Policies and Procedures

EPA participates in E-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees. For additional information: EPA Announcement Policies and Procedures .

Position does not have portable work and selectee may not telework.

If you are selected, travel, transportation, and relocation expenses will not be paid by EPA. Any travel, transportation, and relocation expenses associated with reporting to work in this position will be your responsibility.

This position is in the bargaining unit.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and required documents to ensure you meet the basic qualification requirements. Your resume must address the knowledge, skills, and abilities listed in the Qualifications section. If you meet basic qualification requirements, your application will be further evaluated based on your answers to the online assessment. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for the position. You are being evaluated under the category rating method which means, if you are determined to be qualified, you will be placed into the ‘Best Qualified’, ‘Well Qualified’, or ‘Qualified’ category.

We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. We will evaluate your qualifications and eligibility and notify you if you meet minimum qualification requirements. If you are referred for consideration, you may be subject to additional assessments.

NOTE: We do not require a separate statement responding to the competencies, also referred to as Knowledges, Skills, and Abilities (KSAs). However, your resume should clearly show possession of these competencies.

To preview questions please click here .

Background checks and security clearance
Security clearance
Not Required

Drug test required
No

Required Documents

Required Documents

Documents to be submitted online:
  • Resume clearly stating your experience related to this position as described in the Duties section and Qualifications section. In describing your experience, you need to be clear and specific. We may not make assumptions regarding your experience.
  • Responses to the online assessment questionnaire (you must complete this online - it is not a document you need to upload).
  • Veterans' Preference Documents - DD-214 Member 4 copy (or other copy indicating character of service), VA letter stating overall/combined disability rating (percentage), and SF-15, if applicable; active duty service members: submit certification from the armed forces documenting active duty dates, expected discharge/release date, campaign medals/badges, and character of service (a certification is any written document from the armed forces that certifies you are expected to be discharged/released from active duty service in the armed forces under honorable conditions within 120 days after you submit the certification).
  • Displaced Federal employees under ICTAP/CTAP: copy of your most recent performance appraisal, proof of eligibility, and your most current SF-50 noting position, grade level, tenure, and duty station.
Additional information can be found on our website: EPA Announcement Policies and Procedures .

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Join EPA in protecting human health and the environment and enjoy many work life quality options! Working for the EPA offers you a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. To learn more about us, visit Life and Careers at EPA .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.