Administrative Asst-VPMA

MedStar Health - Clinton, MD3.8

Full-timeEstimated: $38,000 - $52,000 a year
MedStar Southern Maryland Hospital Center, a proud partner of the MedStar Heart & Vascular Institute-Cleveland Clinic Heart & Vascular Institute Alliance, is an award winning hospital located in Clinton, MD. Our mission is to serve our patients, those who care for them, and our communities. If you believe in patient focused care, excellence, teamwork, and are committed to meeting the needs of our patients and customers, we invite you tojoin our team!

MedStar Southern Maryland Hospital Center is actively recruiting for an experienced Administrative Assistant to support our Executive Team, Vice President and front office initiatives!

Primary Duties and Responsibilities:
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Represents the executive by attending meetings in the executive's absence; speaking for the executive.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Completes projects by coordinating work if appropriate to clerical staff; following up on results.
Prepares reports by collecting and analyzing information.
Secures information by completing data base backups.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Flexibility to the work hours of the Vice President and the need to be available 24/7 for support of the President and the Operational needs of MedStar Southern Maryland Hospital Center, Inc. and MedStar Health. Executive Assistant must compliment the needs and hours of the position.
In the absence of the Executive Assistant to the President, this position will provide backup support to the needs of the President, to include any projects, special assignments, and oversee the administration of the office.
Strict confidentiality of the position as it pertains to data received and transmitted is a must.
Contributes to team effort by accomplishing related results as needed.
Prepares contract documents.

Associates Degree required, Bachelor’s Degree strongly preferred.
3-5 years minimum of prior Administrative Assistant experience supporting high level executive(s)
About MedStar Health
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation and research. Our 30,000 associates and 5,400 affiliated physicians work in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest visiting nurse association in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar is dedicated not only to teaching the next generation of doctors, but also to the continuing education and professional development of our whole team. MedStar Health offers diverse opportunities for career advancement and personal fulfillment.