Integration Administrative Assistant (Manitowoc, WI)

Forefront Dermatology - Manitowoc, WI (30+ days ago)3.0


Position: Integration Administrative Assistant (Manitowoc, WI)
Type: Full Time
Location: Manitowoc, WI
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The Integration Assistant will work as a member of the Integrations Team in direct support of all Integration Department tasks and projects. Responsibilities will include supporting the integrations process and team for all clinic acquisitions, DeNovos, or transitions. The Integration Assistant may be required to travel, on occasion, to support the Integration Specialists for larger practice onboarding’s during the first week post-close.

Essential Functions

Provide administrative support to the Integration department for all projects, tasks, and meetings.

Assists with pre-close acquisition due diligence information dissemination and organization:

Ensure all due diligence documents are received and electronically cataloged.

Scan & organize due diligence information electronically in acquisition network project folders and communicate the status of cataloged information to the Integration Specialists.

Document vender agreement terms to support Integration Specialist review of the agreements.

Complete new provider credentialing worksheet for all acquisitions.

Proactively assist team with action item follow up to ensure internal due diligence review is completed and update Integration Team on all outstanding items.

Coordinate with Integration Specialist in preparing Practice Summaries for each acquired clinic containing useful information for internal departments to prepare for integration.

Prepare acquisition employee information spreadsheets to prepare HRIS and payroll systems for employee onboarding

Order, prep, and ship all integration binders and support materials for new acquisitions and DeNovos against the timeline that is set by the Integration Specialist managing that project.

Catalog all training materials needed for binders and work to ensure all binder materials are up to date prior to each project.

Ensure all checklists and project matrixes, that are assigned, are constantly up to date and report their statuses weekly to the Director of Clinical Integrations.

May be required to travel to support onboarding and orientation for larger practices.

Assist in coordinating with the credentialing and legal departments to ensure all credentialing and malpractice insurance applications are prepared, complete with signature pages, to support the timeline that is set by the Integration Specialist that is managing the project.

Develop map and directions for all new acquisition and DeNovo clinics.

Schedule meetings and generate meeting minutes for assigned meetings.

Assist with marketing research dermatologist database maintenance to support new and acquisition clinic growth, including but not limited to

Internet searches for dermatology practices

Dermatology spreadsheet data input

Contacting dermatology practices for next available appointment information

Provide support, as needed, to cover reception functions for lunches and absences.

Other related projects and duties as assigned.

Education

Associates Degree is preferred.

Related experience is preferred.

Knowledge, Skills and Abilities

Must be a team player that is easily adaptable to helping accomplish team goals.

Must be detail oriented and have the ability think critically.

Must have excellent communication skills and the ability to communicate effectively, both verbally and in writing.

Demonstrated leadership experience. Must be able to demonstrate leadership by serving as an example to others with regard to professional behavior, handling multiple tasks, maintaining a positive attitude, and in response to organizational change.

Proficiency with Microsoft Word, Excel and PowerPoint is required. Must be able to learn new software quickly.

Must possess excellent leadership, organizational, and computer skills.

Must have an outgoing and Customer Service oriented attitude.

Ability to work effectively and cooperatively with staff, board, clients, and the public.

Ability to multi-task, prioritize appropriately, and work well both individually and as part of a team.

Ability to use time productively and contribute to high levels of company operational efficiency and effectiveness.

Ability to maintain confidentiality of information.

Physical Demands

Ability to communicate in an active multi-office environment.

Ability to efficiently operate all job related office equipment (telephone, computer, calculator, fax, and copier).

Ability to communicate via telephone.

Ability to sit for large portions of a workday.

Here are just a few things we offer:
Great pay and benefits
Access to health, dental, and vision insurance
Company paid life insurance and long term disability
Access to voluntary short term disability insurance and additional life insurance
Very attactive retirement package
Generous PTO / holiday schedule
Employee discounts
And much more!
Applications will be emailed to: mdanforth@forefrontderm.com