Court Operations Associate, St. Louis County - Duluth

Minnesota Judicial Branch - Duluth, MN

Full-time
Bargaining Unit: AFSCME

APPLICATION DEADLINE:
This position is being posted for bidding, internal and external application simultaneously.
Internal/bidding: Friday, May 24, 2019 at noon.
External: Initial application review will begin Tuesday, May 28, 2019. Positions will remain open until filled.

The Sixth Judicial District seeks to fill three full time (1.0 FTE) Court Operations Associate positions in St. Louis County Court Administration (work location is 100 N. 5th Ave W). The positions are anticipated to work with the probate, juvenile protection matters, family, and civil case types (third floor). Assignment to other case types will be determined based on business need.

These positions are classified as Senior Court Clerks within the Minnesota Judicial Branch job classification system and are advanced court clerical work in a District Court of the Minnesota State Court System. Work may involve responsibility for a specific area of court case processing or for performing a variety of advanced clerical functions in multiple case types and will require the application of independent judgment and the interpretation of policies and procedures based on training and knowledge gained through experience on the job. Attention to detail is required. There will be frequent contact with the outside agencies, public, litigants, and attorneys at the counter, in the courtroom and on the telephone. Advice and assistance will normally be provided as needed by a Court Operations Supervisor or Court Operations Manager, but most functions will be performed with a minimum of checking or other supervision.
Example of Duties
Performs the full scope of varied court clerical work involved in case processing manually, on Minnesota Court Information System (MNCIS) or related computer system; reviews legal documents for completeness, adequacy, accuracy and compliance with rules; determines processing required and takes necessary action in accordance with court rules and procedures; will schedule and attend court hearings; may determine proper routing of complaints, petitions, and other filings; sends notices to parties/attorneys; may issue subpoenas and similar processes; may certify and/or and authenticate documents; perform financial activities within the office; and calculate costs and amounts due for judgments, traffic and criminal cases.

Typical Qualifications

MINIMUM QUALIFICATIONS:
High school diploma or equivalent; and
Experience (6 months to 2 years) as a court clerk or in the legal field; or Paralegal, Associate's or Bachelor's degree in a related field; or extensive customer service and computer skills
Demonstrated proficiency in Word, Outlook and other computer software or demonstrated MNCIS proficiency.
Well organized, with attention to details while remaining on task with multiple interruptions.
Demonstrated ability to retain information when changing tasks.
Demonstrated ability to independently make appropriate decisions and process a variety of information to reach a reasonable decision.
Demonstrated ability to read and interpret documents of varying type and complexity for completeness, adequacy, accuracy and compliance with rules.
Demonstrated dependability.
Demonstrated skill in the operation of a personal computer and other standard office equipment.

PREFERRED QUALIFICATIONS:
Strong in-person customer service, organizational, analytical, and time management skills.
Considerable knowledge of computer systems including Windows, Word and Outlook with the ability to easily learn new systems.
Ability to work respectfully with people from diverse backgrounds, both as customers and co-workers.
Team oriented with a positive attitude.
Ability to sit/stand for extended periods of time; some lifting and bending.
Ability to type 40+ WPM.
Willingness to be a team member who is skilled, efficient, flexible, motivated and willing to be there for the good of the team over and above personal preferences.
Ability to multi-task.

Successful candidates will be required to pass a Criminal Background Check prior to appointment per employee recruitment and selection procedure.
Supplemental Information
Work is performed primarily in an office-setting, courtroom or at a public counter. Work involves contact with persons who may be angry, abusive or threatening.

Apply for this position by following the "careers" link on the Minnesota Judicial Branch website: www.mncourts.gov and clicking on "Apply" within the job posting of interest.

Current AFSCME-represented internal, permanent employees must have successfully passed the original 6 month probationary period and served 6 months in their current position prior to applying for this position.
The selection process for other applicants is a resume-based, skill-matching process.

Let us know if you have any questions about this position, or if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at sara.mcdonald@courts.state.mn.us or 218/733-2979.

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability.