Program Manager, Medical Center Development

Stanford University - Redwood City, CA4.3

Full-timeEstimated: $65,000 - $87,000 a year
Program Manager

Medical Center Development

Major Gifts, Generalist Team

Donor Management and Tracking (20%)

Data/Analytics/Reporting: (25%)

Prospect/Pipeline Management (20%)

Events: (5%)

Priority Material Development (proposals, briefings): (20%)

Administration/Process improvement/Workflow: (10%)

Donor Management and Tracking (20%)

Based on fundraising analysis, develop and/or recommend strategies for development activities, solicitations, and monitor progress. Report on overall results to internal and external constituencies

Maintain and update dashboard results on fundraising progress in assigned area on a monthly basis

Track prospects with multiple faculty interests/connections, and those assigned to other fundraisers but, with an interest in a specific area or faculty

Track and prioritize referrals (including new prospects and active prospects) and review monthly with gift officers

Prospect/Pipeline Management (20%)

Work with a portfolio of assigned prospects to cultivate, solicit, and steward their support

Establish ongoing relationships with individual prospects through personal visits, phone calls, and ongoing cultivation and engagement activities based on their interests to maximize their support for Stanford University

Renew annual giving, design and manage annual appeals, increase giving levels and recapture lapsed donors

Prioritize prospects, prepare background information, recommend volunteer assignments as appropriate, and follow up with volunteers to ensure completion of assigned solicitations

Work in partnership with faculty and gift officers to develop strategies for solicitation. Write proposals for prospective donors in their portfolio

Obtain approval from primary staff when prospects have an Office of Development assignment for any Medical Center Development engagement

Support donor requests for third-party fundraising events and memorial gifts or other non-major or leadership level donors that require special attention. Works directly with donors, faculty and support staff from MCD to ensure donors follow Stanford guidelines and gifts can be processed and acknowledged

Events: (5%)

Identify invitees based on cultivation and solicitation strategies and interests for MCD events and for those managed by OOD.

Work with research team to help prepare leadership briefings on attendees including requests for research rating for attendees that are unknown to Stanford University

Track ROI for team events

Proposal/Priority Material Development: (20%)

Support gift officers in the preparation of briefing materials, letters, faculty spotlights, gift opportunities, priorities and other communication for faculty, donors or volunteers

Coordinate with the appropriate Medical Center Development team and ensures projects are on track and consistent with developed strategy

Administration/Process Improvement/Workflow: (10%)

With the development coordinator, attend meetings to capture notes and next steps. Responsibilities include but are not limited to:

  • Summarizing and taking responsibility for key action items, distributing information and managing follow up with appropriate field staff
  • Documenting information gathered from various visits and discussions and preparing materials to respond to donor requests, including proactive pipeline management (reports, reminders of activity)
Stay informed on current university initiatives and activities

To be successful in this position, you will bring:
Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Demonstrated ability with Microsoft Office suite, especially Word and Excel.
Knowledge of database systems, such as Microsoft Access, Raiser’s Edge, Salesforce.
Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
Excellent interpersonal skills, and ability to interact with a wide range of people.
Outstanding communication skills and exceptional attention to detail and follow-through.
Ability to effectively communicate with both internal and external constituents.
Ability to obtain and maintain a California Non-commercial Class driver’s license.

Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.

Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.

  • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
May require working flexible hours, including nights and weekends. Regular travel may be required.

When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,