Executive Assistant

New York Institute of Technology - Old Westbury, NY4.0

NYIT (New York Institute of Technology) offers 90 degree programs, including undergraduate, graduate, and professional degrees, in more than 50 fields of study, including architecture and design; arts and sciences; education; engineering and computing sciences; health professions; management; and osteopathic medicine. A non-profit independent, private institution of higher education, NYIT has 9,000 students at campuses in New York City (Manhattan) and Long Island (Old Westbury) in New York; Jonesboro, Arkansas; Vancouver, British Columbia; and in various programs around the world. NYIT sponsors 13 NCAA Division II programs.

NYIT is guided by its mission to provide career-oriented professional education, offer access to opportunity to all qualified students, and support research and scholarship that benefit the larger world. More than 100,000 graduates have received degrees from NYIT. For more information, visit nyit.edu.

Manages Vice President Academic Affairs calendar.
Researches and prepares materials for all meetings, including collecting or creating meeting agendas; meeting minutes; coordinating special arrangements for the room for set up, ordering food, setting up phone for conference calls, Zoom meetings, etc.
Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
Prepares cover sheets for all documents for Provosts review.
Coordinates external constituents; potential donors, corporations, and members of public sector organizations. Liaise with state and local officials.
Manages multiple Academic Affairs events and initiatives. Liaise with Events Office for Provost Events and workshops. Manages all aspects of the Provost’s daily schedule. Arranges meetings and prepares for a variety of special events.
Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.
Coordinates project management system; data gathering, environmental scans, and data analysis. Assists Associate Provosts and Assistant Provost, as needed.
Prepares sensitive documents and reports related to faculty promotions, tenure, reappointments.
Coordinates Academic Affairs leadership searches, and administrative job searches for underlying offices. Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the institution.
Special projects as assigned by the VPAA.
Bachelor’s degree required
Master’s degree preferred
5 years’ experience working directly for VP/Senior Management
Higher Education experience preferred
Ability to work independently; Excellent time management skills; Strong organizational and project management skills; Ability to manage multiple priorities
Exceptional attention to detail and accuracy; Able to prioritize and demonstrates good judgment. Demonstrate leadership, creativity, and enthusiasm in facilitating goal accomplishment
Ability to provide senior management with comprehensive reporting. Strong communication skills with management, peers, and direct reports.
Demonstrate leadership, creativity, and enthusiasm in facilitating goal accomplishment. Good interpersonal skills and ability to function as a member of a team
Excellent technology skills. Proficient in PC/Windows and Apple/Macintosh. Microsoft Office (Word, Excel, Outlook and PowerPoint), Google Suite, Zoom/Skype, internet research.

Please submit cover letter & resume for consideration

NYIT is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity