Assistant Director of Philanthropy and Marketing

Gifted Music School - Salt Lake City, UT (30+ days ago)

Assistant Director of Philanthropy and Marketing

Job Description

Gifted Music School is a highly respected pre-collegiate classical music school. Our mission is to nurture engaged, successful citizens by providing world-class music education to children of all backgrounds. We strive to set the national standard in our field.

We are looking for a detail-oriented, personable, trustworthy individual with interest in growing with our organization. There is strong potential for upward advancement for the right person. Our organization is young but experiencing high demand; we are especially interested in a candidate who is looking to maintain a position of responsibility as we expand our services. The successful candidate will be highly ethical and discrete with the sensitive financial information he/she will be working with.

The successful candidate will have a strong interest in a long-term career in Development/Fundraising. Experience (a minimum of 2 years) fundraising in a non-profit organization is required.

Main tasks:

Development Planning

  • Work with the Director of Philanthropy to set short and long-term fundraising goals.
  • Help create the plan to achieve these goals across all channels (major gift program, grant writing, events, annual campaign, and board giving).
  • Help develop a coordinated Public Relations effort across all channels (social media, radio, print, and online outlets).
  • Help maintain and develop new stewardship procedures.
  • Research new potential grantmakers.
  • Screen major donors for capacity to give.


  • Work with the Director of Philanthropy to write and/or proofread grant applications, impact reports, and requests for funding.
  • Write/design email, direct mail, and online appeals for funding in a professional and artistic manner.
  • Write press releases or other promotional documents.
  • Write radio ads.
  • Steward donors through written contact (thank yous, newsletters, etc.).

Event Planning

We hold one major gala, one major fundraising dinner, and multiple smaller-level fundraising events per year, most of which center around a concert of some kind.

  • Work with the entire management team to find suitable venues.
  • Vet and hire caterers.
  • Create mailing lists, send invitations, and manage RSVPs.
  • Assume management responsibilities at these events.
  • Oversee an annual silent auction committee.

Public Relations and Design

  • Oversee the creation of social media content consistent with our brand identity.
  • Keep our website updated with impact reports, giving information, and news about the school/our alumni.
  • Create and send mass emails to our supporters on a regular basis (newsletters, fundraising information, etc.).
  • Maintain clean and accurate email lists.
  • Work with our designers to create flyers and online ads for upcoming events.
  • Create the printed programs for our major concerts and our fundraising dinners.
  • Create signs and other displays for donor appreciation.
  • Assist in the creation of the annual report.

Fundraising Portfolio Management

  • Oversee inputting of donations into the database in a timely and accurate manner.
  • Oversee sending of tax receipts to donors in a timely and accurate manner.
  • Assist with management of the annual fund, including creating written and in-person appeals, generating accurate mailing lists, and accurately tracking progress toward our goals.
  • Screen potential major donors for capacity to give.
  • File fundraising records and maintain an orderly office environment.
  • Generate attrition / acquisition / retention reports regularly.


  • Answering of phone calls and directing students may be required on an infrequent basis.
  • Coordinating with parent volunteers, alumni, and students in a friendly, professional manner is crucial. We rely heavily on volunteer help to complete needed tasks.


Strong interpersonal (relationship-building) skills

Strong writing skills (especially grant writing)
Strong phone / in-person verbal skills
Strong organizational skills
Detail-oriented mentality
Canva - experience or ability to learn quickly
Adobe Suite (Illustrator, InDesign, Photoshop) - experience good, but not required
Google Drive / Docs / Sheets

Donor Management System - we use Network for Good (experience good but familiarity with any CRM is sufficient).
General computer literacy and ability to adapt to new systems

Good math / statistics skills (for assisting in calculating retention / attrition rates, setting fundraising goals based on past data etc.)


Four-year degree or more - strongly preferred. Degrees in business management, arts administration, non-profit management, communications, or statistics are highly desirable.

Music training (in any discipline) - preferred but not required.

CRFE certification or work towards it - desirable but not required.

Knowledge of and commitment to CRFE’s Donor Bill of Rights, Best Practices in Ethical Fundraising, and Accountability Standards - required. (see

Final thoughts:

Gifted Music School has a close-knit team of administrators. We are looking for the right personality that will fit into our culture of hard work and big vision as well as someone with the skills listed above. If you are an excellence-driven, arts-passionate person looking for a long-term place at an organization with a big vision and a big heart, you might be the right fit. We do not discriminate on the basis of gender, race, religion, sexual orientation, or disability. We look forward to meeting you!

Job Types: Full-time, Part-time


  • Marketing: 1 year
  • Fundraising: 2 years