Staff Assistant, MC-301-5

U.S. Federal Government - Washington, DC4.3

Full-time
Duties
Summary
This position is located in the Department of Congressional and Public Affairs (CPA), Millennium Challenge Corporation (MCC).

Although the position is advertised equivalent to GS-9, MCC uses a pay banded system to compensate employees. This position is pay band 5 which is generally equal to GS-9.

Responsibilities
Assists with scheduling, note-taking and tracking follow-up actions; and monitors and ensures timely preparation and submission of periodic office status reports.
Produces CPA Tracking, Calendar and related processes using SharePoint.
Serve as back-up on time reporting (QuickTime), processing of and assisting staff with travel, including authorization development and assists with vouchers, e-Country clearance, Visa requirements, passports, immunizations, etc.
Serves as Contracting Officer Representative for CPA contracts, compiles and prepares contract background documents including statements-of-work, market research, independent government costs estimates, department purchase card procurement including reconciliation in Oracle.
Provides assistance on external events in coordination with the Public Affairs or Congressional and External Affairs POC, keeping both informed of potential issues and concerns.
Provides advice and guidance to managers and employees on administrative services provided.
Conducts research on a variety of documents in order to gather, correlate, analyze, determine, and recommend solutions to resolve internal management problems and improve efficiency.
Provides oversight and support of the new staff onboarding processes.
Manages and directs calls to the appropriate staff, and responds to requests.
Performs other duties as assigned.
Travel Required
Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
9

Job family (Series)
0301 Miscellaneous Administration And Program

Requirements

Requirements
Conditions of Employment
Must be able to obtain and maintain a federal security clearance
Relocation expenses will not be paid
More than 1 job may be filled if additional vacancies occur within 120 days
Some domestic and international travel maybe required
Qualifications

To qualify for pay band 5 you must also meet the following:
Have at least one year of specialized experience relevant to the position duties and comparable to the MCC Pay Band 5 (GS-7) or an equivalent level which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, this experience is defined as; experience providing administrative advice and support which includes managing calendars, appointments, making international and domestic travel arrangements, including e-Country clearance, Visa requirements, passports and immunizations; experience with MS Word, Excel PowerPoint, MS Project, and Web-based management information systems (e.g. SharePoint) to produce documents, reports, and to track and follow-up on programs and projects; experience conducting research and analyzing information to prepare reports and to respond to requests for information; and, experience preparing, editing and reviewing documents for accuracy. Note: This experience MUST be well documented within your resume or application.

OR

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: The experience requirement for Applicants may also qualify based on completing requirements master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related to the work of this position.

OR
Equivalent combinations of successfully completed education and experience may be used to meet the experience requirements. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

PART-TIME OR UNPAID EXPERIENCE: Credit may be given for appropriate unpaid and or part-time work. To receive credit you must clearly identify the duties and responsibilities in each position held and the total number of hours worked per week.
Education
Additional information
The position may be filled by reassignment, change to lower level, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.
Pay: Your pay will be set within the range specified in this vacancy announcement and will be based on your qualifications, education, experience, training, and availability of funds.
Promotion Potential: If the position is advertised with promotion potential, the selectee may be promoted to the full performance level without further competition. Selection at a lower pay band level does not guarantee promotion to the full performance level, nor is the promise of promotion implied.
DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination.
Selectee may be required to complete a Public Financial Disclosure Report (OGE Form 278) or a Confidential Financial Disclosure Form (OGE 450).
Government Travel Card - You must be able to obtain and maintain a Government contractor issued travel card to be used for official business.
Selectee may be required to complete a probationary/trial period.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

A review of your application and supporting documents will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for the position and to ensure that you have been placed in the appropriate quality category. The HR Office and/or Subject Matter Expert (SME) will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position such as:
Minimum Qualifications
Technical Competence
Writing

You will be evaluated based on Category Rating procedures. Based on the information you provided in your application package, you will be placed in one of three quality categories - Best Qualified, Well Qualified, or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration and may be called for an interview.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience your category can and will be adjusted to more reflect your abilities, and you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Application of veteran's Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligible within each category. Veterans who meet the eligibility and qualification requirements and who have compensable service-connected disability of at least 10 percent are listed in highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. http:// www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#GS-PROF-OCCUPATIONS

Background checks and security clearance
Security clearance
Other

Drug test required
No

Required Documents

Required Documents
The following documents must be received by the closing date of this announcement:

Resume - Applicants MUST utilize resumes created using the USAJOBS-formatted Resume Builder ( http://www.usajobs.gov//how-to/account/documents/resume/build/
Unofficial college transcripts - if the position has an education requirement or if you are using education to qualify "Unofficial" transcripts are acceptable. If selected for the position, prior to your appointment, an official transcript will be required.
If you are displaced Federal employee, you may be entitled to receive special priority consideration under the Interagency Career Transition Assistance Program (ICTAP) or Career Transition Assistance Program (CTAP). View information about ICTAP eligibility on OPM's Career Transition Resources website. To be considered eligible under ICTAP or CTAP, you must be placed in the "well-qualified" category for this position, as described above.
Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate) to validate your claim. For more information regarding eligibility requirements, please go to: www.fedshirevets.gov/job/vetpref/index.aspx .
If you are eligible for Special Appointment eligibility (e.g., 30% compensable veteran, individuals with disabilities, former Peace Corps or other noncompetitive eligibility candidates.) requires submission of supporting documentation. For more information visit: http://www.opm.gov/employ/students/fedhire.asp#authorities, http://www.usajobs.gov/ei/individualswithdisabilities.asp,http://www.opm.gov/disability
Form - Demographic Information on Applicants, OMB No. 3046-0046. This form is available at http://www.eeoc.gov/federal/upload/OMB-3046-0046.pdf (Optional).
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.