Research Admin Assistant

University of Florida - Gainesville, FL4.3

Contract and grant related purchasing and payables includes being responsible for the preparation and processing of grant purchases, payment authorizations, interdepartmental encumbrances and purchase requisitions. Reconcile PCard expenses and submit backup into PeopleSoft (PS) imaging. Process reimbursements to faculty and staff. Ensure proper justification for grant related purchases, reimbursements and invoice payments. Verify that expenses adhere to UF policies, award terms and federal regulations with special attention to allowability, allocability, reasonableness and consistency with award objectives. Ensure Principal Investigator (PI) approval and identification of funds to be used is obtained prior to initiating purchase. Receive and arrange for pickup of all supply orders. Guide departments on Research Core purchasing procedures.

Pre-Award proposal processing includes assisting in collecting and compiling data for proposal development and submission. Assist in budget development, preparation and revisions. Work with PHHP Research Core staff to meet proposal processing requirements and deadlines.

Post-Award grants management includes working to assist PHHP Research Core staff in requests to Contracts and Grants on extensions and carry-forward requirements. Assist with implementing budget expenses. Process E2E’s and JE’s.

Reconcile grant non-salary expenditure reports through ISA and PeopleSoft every month. Document that each PI has received a copy of his/her grant expenditures per University of Florida rules. Ensure backup documentation for all purchases and travel are attached to monthly reconciliation reports and filed in grant project files each month.

Maintain required files for the fiscal, technical, and administrative management of projects.

Other duties as assigned.

Advertised Salary:
$15.00 - $19.15 hourly, based on education, skills and experience

Minimum Requirements:
High school diploma or equivalent and four years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

Preferred Qualifications:
Knowledge of PeopleSoft system as it pertains to grants procurement. Ability to work independently. Ability to analyze fiscal data. Ability to communicate effectively with peers.

Special Instructions to Applicants:
This requisition has been reposted. Previous applicants do not need to reapply.

Please upload a cover letter, resume, and list of professional references.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

The University of Florida is an Equal Employment Opportunity Institution dedicated to building a broadly diverse faculty and staff. Hiring is contingent upon eligibility to work in the United States.

Health Assessment Required: No