Office Manager/Executive Assistant

Spohn Ranch, Inc. - Los Angeles, CA (30+ days ago)

We need an organized and energetic office manager!

Spohn Ranch began as a community, anchored by Aaron Spohn’s backyard half-pipe, and grew into an award-winning skatepark design/build firm. A cornerstone of action sports progression for over 25 years, our backyard roots have spread globally, culminating in hundreds of cutting-edge creations.

Our Office Manager is the initial interface between our company and the outside world, including clients, suppliers, employees, and media. It is important that our Office Manager is positive and upbeat on the phone and in the office at all times, while performing a wide array of tasks with expediency and attention to detail.

Responsibilities include:

  • Dealing with the phones – answering calls and routing them; handling general inquiries
  • Keeping office supplies stocked – kitchens, offices, bathrooms, office equipment
  • General office maintenance
  • Mail and shipping
  • Filing and organization
  • Assisting with various payroll and HR tasks
  • Database maintenance/ organization of contacts
  • Travel booking
  • Assisting with bookkeeping – organizing and paying bills, processing expense reports, credit card receipts and statements, bank deposits
  • Requesting insurance certificates
  • Errands and other light personal assistant duties for the CEO and President
  • Planning and coordination of company BBQs and parties
  • Various ad-Hoc Projects

Our ideal candidate:

  • Is super organized - a messy desk would drive you nuts!
  • Is punctual
  • Is detail oriented
  • Is efficient
  • Is a self-starter/ self-motivator
  • Can take direction when needed and initiative when needed
  • Can multi-task and manage multiple priorities
  • Thrives on challenges and like to learn new things
  • Is cool under pressure
  • Is willing to jump in and do what is needed to get the job done
  • Is friendly yet firm and persuasive on the phone
  • Is energetic
  • Is creative and resourceful, seeking new solutions and ways of getting things done
  • Likes to make sure everyone’s needs are taken care of so they can perform at their best
  • Likes to maintain a fun atmosphere at work but can be totally professional when called for

The fine print part of our desired qualifications:

  • Proficiency with Excel, Word, Outlook
  • Ability to type fast enough to compose a letter while someone is talking
  • Good grammar and writing skills
  • Good internet research skills
  • Basic math skills (calculator or computer okay) - adding, subtracting, multiplying, percentages
  • Ability to learn new software and computer interfaces without difficulty
  • A car and a valid driver’s license for running errands

We are:

  • A small, dynamic, family-owned business
  • Founded in 1992
  • Nationwide action-sports company, expanding our reach globally
  • Seeking an organized and energetic office manager

If the above describes you, please submit:

  • A brief customized letter of introduction/ interest
  • Resume
  • Your salary requirements

**We are a casual, pet-friendly office with cats and dogs, so you must not be allergic to animals!**

The position includes:

  • Full-time schedule, 8AM-5PM, Monday through Friday.
  • Benefits after 90 days.

Job Type: Full-time

Salary: $15.00 /hour